Job Title

The Personal Assistant provides high-level administrative support to a licensed real estate principal agent, ensuring efficient daily operations and effective communication within the real estate business. This role requires exceptional organizational skills, discretion, and the ability to handle confidential information with professionalism.Responsibilities include:Connecting with our team, clients, and industry contacts to keep the real estate business running smoothlyPreparing reports, notes, memos, emails, and other documents for the principal agentKeeping sensitive files and documents organized and secure, including client info, contracts, and property dealsManaging calendars, scheduling property viewings, client meetings, and travel arrangements for the principal agentHandling mail, correspondence, and maintaining detailed transaction recordsAnswering calls, assisting clients, and directing inquiries to appropriate team membersSupporting Property Managers with inspections, tenant applications, and key pickupsOrganizing property paperwork such as listings, contracts, and closing documentsAssisting in creating property marketing materials and listing detailsCoordinating property viewings and open housesBuilding and maintaining client relationships through regular contactMaintaining digital and physical filing systems for easy access to property and client informationGuiding junior staff and delegating tasks as neededOrdering office supplies and ensuring equipment functionalityRequirements:Minimum 3 years of experience in administrative support roles, preferably in real estateExceptional written and verbal communication skillsStrong organizational skills and attention to detailAbility to maintain confidentiality and handle sensitive information discreetlyPreferred qualifications:Real estate license or willingness to obtain oneExperience with property management softwareExperience in property managementKnowledge of real estate terminology and transaction processesBackground in customer service or client relationsNote: Please include your expected salary in your profile for insights.Additional information: To help fast track your application, include any relevant details that prompted you to report this job ad as fraudulent, misleading, or discriminatory. #J-18808-Ljbffr