Job Title

Join to apply for the Executive Assistant role at Gentrack Ltd (Global)1 day ago Be among the first 25 applicantsJoin to apply for the Executive Assistant role at Gentrack Ltd (Global)The Executive Assistant role will be working autonomously to provide support and assistance to two members of our Executive Leadership Team (ELT) as confirmed. You will be the point person for alleviating any administrative and some operational burden to allow the ELT to focus on the strategic elements of the business. The role demands absolute discretion, high attention to detail and an understanding of the professionalism required to maintain confidentiality.The Role SpecificsProactive Diary Management~ Manage and Coordinate diaries engaging directly with key stakeholders to understand business priorities and approaches.Key Stakeholder Management~ coordinating external meetings and building relationships with key customer EAs/contacts.Collaborating across the business with SLT and Gentrack EA community to ensure best practice and business deadlines are metTravel and Accommodation~ coordinate and book travel and accommodation for members of the ELT always taking a proactive approach.Support ELT with key customer activities for example, content for presentations coordinating across their SLT as instructed.Taking minutes of meetings and recording actions and managing these as directed and on behalf of the ELT member.Expense Management~ complete executive expenses within policy guidelinesSupport the Senior Executive Assistant when required if time zone critical and dependent.Event management / ELT Communication i.e. supporting with coordinating Townhalls and offsite meetings when required.Handling confidential matters ensuring confidentiality is always maintained.Communication~ Managing internal and external communications on behalf of the ELT in timely and appropriate mannerWhat we are looking for~Proven EA or Senior PA experience in a similar role, min 5 years experience in similar rolesA demonstrated ability to anticipate the needs of senior leaders and to work proactively to meet those needs.Ability to coordinate and multitaskAn understanding of the complexities of working for a global businessAble to maintain highest levels of confidentiality and professionalism in dealing with sensitive information.High integrity and professionalism to represent the brand of the ELT member.A high degree of personal resilience and demonstrated success in building strong relationships and dealing with senior stakeholders.Strong team player to support and respond to the Senior Executive Assistant queries in reference to CEO and Board matters.Articulate, clear communicator with strong interpersonal skills, comfortable liaising with senior executives and key stakeholders both internally and externally.A confident multi-tasker, able to prioritise tasks, be proactive and work autonomously.Ability to cope under pressure and meet deadlines.Energised by a challenging role within a complex, fast paced environment.Takes immense pride in their work by demonstrating accuracy and excellent attention to detail.Technical Skills~Advanced Microsoft suite including Word, Excel Power Point and OutlookExperience with using Confluence would be usefulSeniority levelSeniority levelAssociateEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesIT Services and IT ConsultingReferrals increase your chances of interviewing at Gentrack Ltd (Global) by 2xSign in to set job alerts for Executive Assistant roles.Melbourne, Victoria, Australia 2 weeks agoExecutive Assistant to General Manager Commercial & General Manager Store ProductivityMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia A$95,000.00-A$115,000.00 3 weeks agoExecutive Assistant to the Chief Marketing Officer & Chief Commercial OfficerMelbourne, Victoria, Australia 1 week agoExecutive Assistant, Tech (10 months contract, Bangkok based)Melbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 4 days agoMelbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 1 week agoExecutive Assistant to EGM Finance and Head of LegalBlackburn, Victoria, Australia 3 weeks agoHuman Resources Executive / Assistant Manager (Oceania) - Part Time (3 Days)Melbourne, Victoria, Australia 4 days agoMelbourne, Victoria, Australia 2 days agoMelbourne, Victoria, Australia 2 days agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 2 days agoExecutive Housekeeper Assistant (M/W) Club Med ResortMelbourne, Victoria, Australia 2 days agoFront Office Manager | Full time |Intercontinental Melbourne the RialtoMelbourne, Victoria, Australia 2 months agoMelbourne, Victoria, Australia A$65,000.00-A$75,000.00 1 week agoChadstone, Victoria, Australia 1 month agoMelbourne, Victoria, Australia 1 week agoFront Office Duty Manager | Relocate to Gold CoastMelbourne, Victoria, Australia A$75,000.00-A$75,000.00 1 week agoExecutive/Assistant Manager R&D Tax OpportunitiesMelbourne, Victoria, Australia 3 days agoLegal Assistant - Corporate & Dispute ResolutionMelbourne, Victoria, Australia 5 days agoMelbourne, Victoria, Australia A$150,000.00-A$170,000.00 3 weeks agoMelbourne, Victoria, Australia 1 week agoLegal Counsel & Assistant Company SecretaryMelbourne, Victoria, Australia 2 months agoMelbourne, Victoria, Australia 1 week agoAboriginal Cultural Safety Senior AdvisorMelbourne, Victoria, Australia 3 days agoDandenong, Victoria, Australia 5 days agoWere unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr