Job Title

Melbourne | Hybrid (3+ Days in Office)12-Month Maternity Leave ContractWe are seeking an experienced and highly professional Executive Assistant to support the Managing Director, Health Insurance, in a 12-month maternity leave cover. This pivotal role provides executive-level support in a complex, fast-paced environment and is instrumental in ensuring the smooth and efficient operation of the Office of the MD and the Health Insurance Leadership Team (HILT).About the RoleAs Executive Assistant, you will provide high-level administrative and strategic support to the Managing Director, acting as a trusted advisor and first point of contact. This includes managing a dynamic calendar and email inbox across multiple time zones, preparing executive-level communications and reports, and coordinating complex meetings and travel arrangements.You will also contribute to broader initiatives across the Health Insurance business, lead and collaborate within the EA network, and help embed a positive and high-performing team culture. Your ability to operate with discretion, adaptability, and strong commercial acumen will be critical to success.Key ResponsibilitiesProvide high-level, proactive support to the MD, including diary, inbox, and correspondence managementCoordinate and manage internal and external meetings, travel arrangements, and eventsDraft, review, and proofread reports, presentations, and key communicationsAct as a liaison between the MD and internal/external stakeholders, including the global leadership teamSupport the preparation and facilitation of regular leadership meetings, including logistics, agenda setting, and minute takingAssist with budget tracking, invoicing, and expense managementLead collaboration within the Executive Assistant network and provide guidance to team assistantsSupport delivery of special projects and business initiatives as requiredWork closely with Chief of Staff to support the HI Managing Director on key programs and prioritiesAbout YouYou are a highly organised and adaptable professional with a proven ability to manage competing priorities in a dynamic environment. You demonstrate sound judgement, strong attention to detail, and the ability to communicate effectively across a broad stakeholder group. You thrive in fast-paced, transformative settings and bring a collaborative approach to everything you do.Skills & ExperienceExtensive experience supporting senior executives, ideally within a large or complex organisationExcellent written and verbal communication skills, with a strong attention to detailHigh level of discretion and professionalism when dealing with confidential mattersDemonstrated ability to manage multiple stakeholders and competing demandsStrong stakeholder engagement and relationship management skillsProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)Experience with Coupa or similar systems is advantageousStrong commercial acumen and experience with budget oversight and expense managementYoure Supported Every Step of the WayAt Bupa, care is at the heart of everything we doincluding how we support our people. Our global wellbeing program covers all aspects of health: mental, physical, financial, social, and environmental. No matter your role, youll have access to benefits and support designed to help you thrive.Our benefits include:Fully subsidised health insuranceDiscounts on travel, home, and Bupa services like Dental and OpticalSavings with partners such as Apple, Endota Spa, and New BalanceAn extra day of annual leave for wellbeingA volunteer day each year to give backWere committed to a safe, inclusive workplace and welcome applicants of all backgrounds. Need adjustments during recruitment? Just let us know when you apply. Join us and experience wellbeing that goes beyond the workplace. #J-18808-Ljbffr