Job Title

Studio Kennon is a Melbourne based architecture and interior design practice. From private homes to grander civic gestures, each project is considered for what it will contribute to the human experience, and how it will fulfil our need for connection to people and place. An approach where the architecture is imbued with meaning.Interrogating memory, identity and our sense of being, Kennon creates enduring spaces that feel familiar - where, in the finest details, stories of time and place unfold.As the Employer, Kennon will provide a collaborative and innovative work environment where every team player contributes to shaping the future of architectural design. An equal opportunity employer, Kennon celebrate diversity and are committed to creating an inclusive environment for all employees.Position OverviewThe role requires an efficient and organised person, capable of the administration of an office with a focus on culture and efficiency; and assisting the Director where required on various elements of business management and administration. The role encompasses a diverse array of responsibilities aimed at enhancing efficiency and productivity for the office, the Director (enabling them to navigate the demands of their positions with ease and effectiveness) and company endeavours.Adaptability, discretion, excellent communication skills, and the ability to multitask. prioritise duties and manage executive level expectations along with your own, you present an excellence in time management skills. You will support the studio''s growth by fostering a positive work environment and implementing strategic initiatives. are essential requirements for this role. This role requires someone who canQualifications / SkillsStrong interest or knowledge of a creative industry and the relevant processes;Proficiency in software (Adobe Photoshop, Outlook, Office);Excellent communication and interpersonal skills (both verbal and written);Strong project management and organizational abilities.Capacity to operate under direction, prioritise and manage time effectively;Support business functions of the company by providing solutions and working independently without need for supervision;Demonstrates technical efficiency with current trends including audio / visual;Display exemplary professionalism.Responsibilities :Assist Director with general administration to achieve business outcomes and objectives for the success of the company;Assist with implementation of key strategies and policies;Assistance Director with coordinated time management and tasks to ensure project deadlines and demands are executed;Client and customer service, meet and greet etc;Diary and calendar management including scheduling of meetings, booking meeting rooms and refreshments, liaising with clients, consultants and staff;Organise corporate events client entertainment, staff lunches, workshops, promotional events;Collate and prepare information required for meetings presentations, agendas & minutes;Answering phones and screening calls;Preparation of Director time sheet;Maintain requirements for registration & memberships including CPD etcGeneral administration & reception duties to achieve business outcomes and objectives for the success of the company;Client and customer service, meet and greet etc;Presentation of the office including preparation of meeting rooms, daily styling, coordination of cleaners;Diary management for the studio including scheduling of meeting rooms and refreshments, liaising with clients, consultants and staff;Identify areas for improvement and implement initiatives to enhance studio operations;Assist with the development of, and enforce, studio policies and procedures;Maintain studio equipment and facilities, ensuring they are in optimal condition;IT management equipment, software and support (with the assistance of external consultants);Travel arrangements for staff (flights, accommodation, itineraries, visas, car);Organise corporate events client entertainment, staff lunches, workshops, promotional events;Coordination of CPD and training for staff;Implement health and safety protocols to ensure a secure working environment;Onboarding / Off boarding of staff; staff reviews & catchup administration if required;Attend industry events and networking opportunities to increase the studio''s visibility.Elements of personal assistance may be added to the role at the sole discretion of the director if and when required including tasks to ensure efficiency in time for the Director to focus on the success of the Company.Other responsibilities may be added at the sole discretion of a director if and when required.Seniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesArchitecture and PlanningReferrals increase your chances of interviewing at Kennon by 2xGet notified about new Executive Assistant jobs in Melbourne, Victoria, Australia.Melbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia $6,000 - $6,000 4 weeks agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia A$85,000 - A$100,000 2 weeks agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 1 week agoSenior Manager | |PwC Private | Family Office, Tax - MelbourneMelbourne, Victoria, Australia 2 weeks agoHeidelberg, Victoria, Australia 5 days agoExecutive Assistant, Office of the Senior Executive DirectorMelbourne, Victoria, Australia 6 days agoWere unlocking community knowledge in a new way. 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