Join to apply for the Assistant Company Secretary- Part Time role at Nuix1 day ago Be among the first 25 applicantsJoin to apply for the Assistant Company Secretary- Part Time role at NuixGet AI-powered advice on this job and more exclusive features.DescriptionWe''re on a mission to be a Force For Good, through our People, Products and Purpose at Nuix.Department: LegalLocation: Sydney (Australia)DescriptionWe''re on a mission to be a Force For Good, through our People, Products and Purpose at Nuix.This extends to our People. We''re fiercely passionate, love working at pace, thrive in ambiguity, live, and breathe outside of the box, and above all are good humans. Our impact extends outside of our 9-5, and our place in society isn''t always defined by corporate metrics.We''re selective about who comes on board, and you should be too. But if the above sounds like a match, get in touch today and get ready for the possibility of starting a once-in-a-career journey.The Assistant Company Secretary plays a vital governance and compliance role within Nuix, supporting Nuixs Company Secretariat Function in meeting all corporate, legal, and regulatory obligations.This position is responsible for coordinating the efficient operation of the Board and its Committees and providing corporate governance support to senior management.It is a hands-on role that works closely with directors, executives, and both internal and external stakeholders to uphold Nuix''s commitment to strong corporate governance.This is a part-time position, with a 4-day per week commitment. This position will be based in our Sydney office. The candidate is required to attend the office a minimum of 3 days per week, and may voluntarily elect to work either remotely or from the Sydney office for the remaining days of the week.KEY RESPONSIBILITIESCompany Secretarial & GovernanceAssist with compliance obligations under the Corporations Act 2001, ASX Listing Rules, ASIC requirements, and other global regulatory frameworks relevant to Nuix''s operations.Maintain statutory registers, minute books, and corporate governance records with meticulous attention to detail.May support the preparation and lodgment of ASX announcements, board resolutions, and ASIC filings in accordance with regulatory timeframes.May assist in drafting and compiling the Annual Report, AGM documentation, and Corporate Governance Statement.Contribute to the development, implementation, and maintenance of Nuix''s governance policies, charters, and procedures.Support continuous disclosure practices and help monitor price-sensitive information.Assist with subsidiary governance and compliance across Nuix''s global operations.Board & Committee SupportCoordinate Board and Committee meeting logistics, including scheduling, preparation and distribution of agendas, papers, and minutes.Liaise directly with directors to support governance processes, disclosures, and onboarding requirements.Maintain an annual Board and Committee calendar and ensure timely follow-up on actions and decisions.Support the Company Secretary in managing director education, independence assessments, and governance reporting.Assist in coordinating board evaluation processes.Prepare briefing materials and presentations for Board and Committee meetings.Support the induction of new directors and ongoing professional development.Legal & Compliance SupportMay assist in reviewing legal documents such as NDAs, contracts, and compliance-related materialsMonitor regulatory developments and assist in advising internal stakeholders on governance and disclosure implicationsSupport the management of insider trading compliance, including maintaining trading windows and registersAssist with legal research and due diligence activities for corporate transactionsQUALIFICATIONS AND EXPERIENCEProfessional qualification or progress toward qualification from the Governance Institute of Australia or equivalent preferred.3+ years of experience in company secretarial, governance, legal, or compliance roles.Experience within an ASX-listed environment is highly regarded.Knowledge of the Corporations Act, ASX Listing Rules, and corporate governance principles.Understanding of board operations and governance frameworks.Proficiency with Microsoft Office suite and board portal technologies.Experience in the technology sector or with software companies is advantageous.KEY COMPETENCIES:Exceptional attention to detail and high standards of accuracy.Strong organisational and time management skills.Excellent written and verbal communication abilities.High level of integrity, confidentiality, and professional ethics.Ability to work effectively under pressure and meet strict deadlines.Proactive problem-solving approach and analytical thinking.Strong interpersonal skills and ability to build effective working relationships.Adaptability and capacity to manage multiple competing priorities.Use discretion when handling sensitive and confidential information.KEY RELATIONSHIPSInternal: Company Secretary, Board of Directors, CEO, Executive Leadership Team, Legal Team, Finance Team.External: May include ASIC, ASX, Share Registry, External Auditors, Legal Advisors.PERFORMANCE INDICATORS:Accuracy and timeliness of governance documentation and filingsQuality of board and committee support materialsContribution to governance framework improvementsEffectiveness in supporting compliance with regulatory requirementsProfessionalism in stakeholder interactionsAbility to anticipate issues and propose solutionsWHY JOIN US?We strive to make any required adjustments where possible to make the process fair and equitable for everyone. Please reach out to natasha.vatner@nuix.com if you need any accommodations throughout the interview process.Nuix.com is an equal opportunities employer. Dont let imposter syndrome hold you back! We welcome all applications and are a flexible employer.About Us: Nuix.com is on an incredible journey of transformation, aligning our strengths with our ambitions to pursue greater opportunities. To find out more about who we are and what we are doing, please visit our web page.we expand our global team and extend our skills and expertise, we are unified as one Nuix team guided by our shared values.Nuix VisionFinding Truth in a Digital World.Nuix Mission StatementNuix creates innovative software that empowers organizations to simply and quickly find the truth from any data in a digital world. We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence.Nuix Values TAKE OWNERSHIP RESILIENT UNAFRAID TEAM NUIX HERO OUR CUSTOMERSWe believe in these principles and seek to weave them into the fabric of our daily work at Nuix. 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Job Title
Assistant Company Secretary- Part Time