Job Title

Executive Assistant to the CEO Melbourne-based | Hybrid | Full-time Pathfindr an AI accelerator helping organisations build lasting capability and cultureWe''re looking for an Executive Assistant to work side-by-side with our CEO a sharp, high-output operator moving at pace. This isnt your typical EA role. You wont be waiting for instructions youll be a force multiplier. Anticipating needs, managing chaos, and helping to make the right things happen at the right time.Why this role mattersPathfindr helps organisations adopt and operationalise AI not just through strategy, but hands-on training, tooling, and change support. Were scaling quickly, and with that comes complexity. Your job is to help the CEO (and at times another Director) stay focused on the highest-leverage work by protecting their time, clearing the path, and keeping them moving in the right direction.What youll doOwn and manage the CEOs diary proactively protecting time and prioritising the important over the urgentCoordinate across internal and external stakeholders to align calendars and ensure meetings are well-preppedBook and manage travel arrangements with speed and precisionTrack follow-ups and decisions keeping the CEO on course and ahead of deadlinesAct as a second brain not just taking notes, but helping them think, plan and act fasterSupport at least one other Director with diary management and scheduling as neededWhat were looking for5+ years in an EA or senior coordination role (startup or high-growth experience a plus)Outstanding organisational skills and attention to detailA proactive communicator clear, responsive, and confidentCalm under pressure and comfortable with shifting prioritiesAble to operate with trust and discretion you''re often in the room where it happensBias toward action you see a gap, you close itBonus points if you...Have supported a founder or C-suite exec in a fast-paced environmentThink in systems you love building better ways of workingAre energised by variety, ambiguity, and solving things on the flyKnow how to handle last-minute changes and keep everything (and everyone) movingHow to applySend us a brief cover note and a 23 minute video answering:Why youre excited about this roleWhat makes you a great fitHow do you use AI (or other tools) to work smarter, stay organised, or get more done?Dont overthink it were not looking for polish, just curiosity, initiative and energy.This is a role for someone who thrives behind the scenes sharp, trusted, and always one step ahead.If you love creating calm in chaos, thinking like an operator, and making great leaders even better wed love to hear from you. #J-18808-Ljbffr