Job Title

We are hiring: Legal Administration AssistantAre you highly organised, love a good checklist, and thrive when everythings in the right place? Were looking for aLegal Administration Assistantto support our legal team behind the scenes keeping files in order, documents moving, and helping us deliver a seamless client experience.AtbusinessDEPOT Legal , youll be part of a team thats friendly, collaborative, and values-driven. Your role will focus on providing administrative support to Directors, lawyers, paralegals, and clients to help ensure smooth operations. Youll be responsible for maintaining file integrity, managing documents and databases, coordinating correspondence, and delivering a professional and friendly client experience.This is a great opportunity for someone who is organised, detail-oriented, and eager to contribute to a collaborative and professional environment.what youll be doingProviding friendly and professional front-line support to clients via phone, email, and in person.Supporting our legal team with everyday admin scanning, filing, safe custody, document binding, and assisting with file opening, tidy-up, and closure [including write-offs].Assisting with internal and external marketing events [e.g. with referrers or clients], and helping organise huddles, team coffees, and client lunchesAssisting Directors and lawyers with diary management, travel coordination, and meeting preparation.Ordering searches, managing incoming/outgoing mail, and jumping in to help across the legal team as needed.Preparing fee proposals and assisting with basic lodgements including Titles, QRO, and ASIC-related tasks.Helping reconcile accounts using tools like Xero including general account management, credit cards, and ASIC payments.Maintaining and organising the debtors list and sharing updates with external providers.Supporting electronic signing processes via DocuSign and assisting with onboarding tasks like ID collection and document prep.Keeping our digital and physical client files accurate, tidy, and accessible across systems like Actionstep and our internal platforms.Liaising with other teams across the businessDEPOT crew including marketing, accounts, IT, HR, and operations to keep things running smoothly.youll fit right in if youHave admin experience [bonus points for legal or professional services exposure].Are naturally organised and love getting things done right the first time.Have a good eye for detail and can juggle competing priorities with ease.Are comfortable using Microsoft Office and happy to learn new systems.Have a friendly phone manner and strong communication skills.Are curious about legal processes and open to learning more.Have experience with lodgements or using ASIC/PEXA platforms [a bonus, not a must!].what youll bring to the teamA team-first attitude and willingness to support wherever needed.A respectful, professional, and approachable communication style.Motivation to grow within a legal environment.A commitment to confidentiality, care, and client service.Were not your traditional law firm in fact, were part of the broaderbusinessDEPOTgroup , a multidisciplinary team helping businesses grow and thrive. Youll work alongside accountants, advisors, creatives, and legal professionals, all under one roof.Youll be joining an officially certifiedGreat Place to Work a recognition were proud of, but more importantly, something our people feel every day.We live by ourThats DEPOTvalues:Collaborate to Innovate: No silos, just smart people working together.Bring the WOW: Take pride in your work and bring positive energy.Keep it Real: No robotic mumbo jumbo.Guts to do Things Differently: We test, learn, and grow.Give a Sh!t: About our clients, our team, and the work we do.Weve built a culture thats flexible, supportive, and understands that one size doesnt fit all. If youre looking for part-time hours or a flexible arrangement, tell us what you need in your cover letter were open to making it work.how to applyClickapply here below.Submit your resume and a short cover letter outlining why youre interested in the role, your experience so far and what youll bring to the team.Were excited to hear from you! Eager to discover why you should join us? Dive into the vibrant culture weve created and explore more job opportunities by visiting our careers page .want more people + culture insights?Sign up to our mailing list below!one place to help you make it happen in your businesswant updates straight from our team of experts to your inbox?We send tailored updates straight from our team of specialists to your inbox. #J-18808-Ljbffr