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Assistant Company Secretary - Financial ServicesAssistant Company Secretary - Financial Services3 days ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Continue with Google Continue with GoogleContinue with Google Continue with GoogleContinue with Google Continue with GoogleDirect message the job poster from Greenfields Executive Recruitment & SearchExecutive Search Partner, In-House Legal, Company Secretary & Governance, at Greenfields Executive Recruitment & Search -Opportunity for an Assistant Company Secretary to join this highly regarded Company Secretary team within an ASX-listed financial services organisation that continues to experience significant growth driven by joint ventures, partnerships, and innovative products.In this role, you will deliver high-quality company secretarial and corporate governance support, ensuring Board and Committee processes run smoothly and efficiently. This position is well suited to someone with strong operational company secretariat and governance experience gained in a complex, regulated environment.Key responsibilities:Support the Company Secretary in the delivery of company secretarial services for the Board, Audit, Risk, People, Culture & Remuneration, and Nominations Committees, as well as internal Executive Committees.Prepare agendas, communicate Board paper requirements and deadlines, and review papers prior to submission to the CEO.Attend meetings as required and record minutes and actions.Maintain the annual calendar of Board and Committee meetings and track actions throughout the year.Review Board and Committee charters.Coordinate Director inductions and arrange governance briefings.Maintain registers and records related to the Board and Directors, monitor Directors standing interests and share trading, and prepare associated reporting.Assist with the Annual Report, Corporate Governance Statement, Notice of Meeting, and governance aspects of the AGM.Provide advice on corporate governance best practice and help maintain an effective governance framework, including developing charters, policies, and procedures.Prepare and lodge accurate and timely regulatory filings, including ASX lodgements and ASIC submissions.Qualifications & Skills:Minimum 2 years experience in a corporate secretariat role, with solid knowledge of ASX Listing Rules, ASIC compliance, and the Corporations Act.Proficient in Diligent Boards, with experience managing online platforms such as ASX Online, Diligent Entities, and proxy governance portals.Strong organisational skills, attention to detail, and the ability to manage competing priorities.Greenfields is a specialist In-House Legal, Company Secretary and Corporate Governance Executive Search & Recruitment firm. Partnering with a diverse portfolio of cross-sector clients including top ASX listed organisations, non-listed organisations, multinationals, small and medium size enterprises, and not-for-profits.Please send your resume in confidence to Aislyn Jennings, Executive Search Partner, at aislynj@greenfieldssearch.com.au or call for a confidential discussion 0432000919.Greenfields will only accept documents in MS Word or PDF format. We do not accept or open external links to profiles or adverts. Only successful candidates will be contacted.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionAccounting/Auditing and LegalIndustriesFinancial Services and Investment ManagementReferrals increase your chances of interviewing at Greenfields Executive Recruitment & Search by 2xContinue with Google Continue with GoogleCompany Secretary & Corporate Governance Opportunities - July 2025Sydney, New South Wales, Australia 2 weeks agoCompany Secretary & Governance Adviser - APRA/ InsuranceSydney, New South Wales, Australia 3 weeks agoCompany Secretary, Executive Role Insurance, Mining, Health & SafetySydney, New South Wales, Australia A$65,000 - A$75,000 1 day agoAssistant Company Secretary/Paralegal - Funds ManagementSydney, New South Wales, Australia A$90,000 - A$100,000 2 weeks agoSydney, New South Wales, Australia 2 weeks agoAssistant Secretary - Program Advice and Corporate LawSydney, New South Wales, Australia 4 days agoLegal Legal Counsel / Company Secretary Vice PresidentSydney, New South Wales, Australia 2 weeks agoCorporate Board Secretarial Specialist, Australia or New ZealandSydney, New South Wales, Australia 4 days agoCorporate Board Secretarial Specialist, Australia or New ZealandSydney, New South Wales, Australia 2 days agoSydney, New South Wales, Australia 2 weeks agoNorth Sydney, New South Wales, Australia 2 days agoLawyer (12-Month Parental Leave Contract)Sydney, New South Wales, Australia 2 weeks agoLegal Counsel, Intellectual Property (12-month FTC)Sydney, New South Wales, Australia 4 hours agoSydney, New South Wales, Australia 2 weeks agoSenior Legal Counsel - full or part timeCorporate Governance Manager - Financial ServicesSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 1 month agoSydney, New South Wales, Australia 4 weeks agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 2 days agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 3 days agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 3 days agoSydney, New South Wales, Australia 3 days agoSt Leonards, New South Wales, Australia 3 hours agoSydney, New South Wales, Australia 2 weeks agoNorth Sydney, New South Wales, Australia 3 weeks agoSydney, New South Wales, Australia 2 weeks agoMillers Point, New South Wales, Australia 1 month agoEveleigh, New South Wales, Australia 2 weeks agoMillers Point, New South Wales, Australia 4 hours agoWere unlocking community knowledge in a new way. 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