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About The CompanyLotus People are thrilled to be partnering with an industry-leading Australian business that is at the forefront of innovation in their sector. With over 500 employees, this medium-sized organisation prides itself on maintaining a supportive and collaborative environment. Located in the heart of Sydney, this company offers an exciting opportunity for those looking to work in a vibrant and engaging workplace.About The CompanyLotus People are thrilled to be partnering with an industry-leading Australian business that is at the forefront of innovation in their sector. With over 500 employees, this medium-sized organisation prides itself on maintaining a supportive and collaborative environment. Located in the heart of Sydney, this company offers an exciting opportunity for those looking to work in a vibrant and engaging workplace.About The RoleWere seeking a proactive and highly organised Executive Assistant to join a leading Australian company based in Sydney. In this key role, you will manage a demanding and dynamic executive calendar, handle complex scheduling, and provide essential support to senior leaders in a fast-paced, agile environment.As a trusted partner to the Executive, youll oversee high-volume email correspondence, prepare briefing materials, and ensure seamless coordination of domestic and international travel. Your attention to detail and ability to anticipate needs will be crucial in helping the team focus on strategic priorities.DUTIESManage and coordinate a complex and high-volume executive calendar, ensuring seamless scheduling across competing prioritiesOversee email correspondence and provide proactive support in preparing materials and briefing documents ahead of meetingsEnsure the Executive is fully briefed and prepared for all engagements, anticipating needs and providing timely updatesResolve scheduling conflicts efficiently while maintaining a clear focus on priority initiativesAct as a trusted partner, streamlining workflows and enabling focus on strategic objectivesCoordinate and manage domestic and international travel, including detailed itineraries and logistical supportProcess and reconcile expenses accurately and in a timely mannerFormat, proofread, and prepare high-quality presentations and documents for internal and external stakeholdersThrive in a fast-paced, agile environment where flexibility, initiative, and discretion are essentialSKILLS & EXPERIENCEExperience supporting executives in a highly regulated environment (e.g. financial services) is highly regardedHigh attention to detail and ability to work in a fast-paced environmentPositive attitude and ability to handle direct feedback with professionalismProven experience managing a high-volume inbox on behalf of senior executives, with the ability to prioritise and respond efficiently and professionallyDemonstrated experience arranging complex domestic and international travel, including flights, accommodation, and detailed itinerariesExperience planning and executing meetings, events, and offsites, including end-to-end logistics, vendor management, and stakeholder communicationBENEFITSEnjoy a paid day off to celebrate your birthdayEmployee Benefits HubDiscounted gym memberships and private health insurance offers to support your physical and mental wellbeingGain access to leading online learning platforms to support your professional growthEmbrace hybrid working with 2 days in the office and 3 days working from home each weekPeople enjoy working in this team because of the supportive and collaborative environment. The team values high attention to detail, a positive attitude and is looking for their EA to be a true partner day to day. This is a great opportunity for someone who thrives under pressure and enjoys being part of a dynamic and fast-paced team!How To ApplyClick APPLY or contact Kaitlyn at kaitlyn.dowd@lotuspeople.com.au for a confidential discussion. At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.Lotus People are one of five accredited candidate experts with a candidate satisfaction score of 97% over two years. We will get back to every applicant and ensure that you have a positive experience with us.Seniority levelSeniority levelNot ApplicableEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesStaffing and RecruitingReferrals increase your chances of interviewing at Lotus People by 2xSydney, New South Wales, Australia 1 day agoExecutive Assistant and Project CoordinatorSydney, New South Wales, Australia 5 days agoSydney, New South Wales, Australia 5 days agoSydney, New South Wales, Australia 2 weeks agoSt Leonards, New South Wales, Australia 1 week agoSydney, New South Wales, Australia 1 month agoSydney, New South Wales, Australia 3 weeks agoAdministration Officer - Cancer and Haematology Services - AO4Randwick, New South Wales, Australia 1 day agoWorkplace Experience / Executive AssistantSt Leonards, New South Wales, Australia 1 day agoWere unlocking community knowledge in a new way. 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