Job Title

Add expected salary to your profile for insightsThis is a newly created and high-impact Executive Assistant role supporting both Chief Operating Officer and Chief Growth Officer at Devcos International. You will be the organisational backbone that ensures both executives stay focused on growth, sales, and leadership without being pulled into day-to-day admin, scheduling, and team chasing.The role is ideal for someone commercially sharp, highly organised, and confident in dealing with senior stakeholders. Youll act as a gatekeeper, time manager, project coordinator, and sounding board bringing structure and pace to a fast-moving entrepreneurial environment.Report To:Chief Executive OfficerChief Growth OfficerMain Responsibilities:Manage complex and dynamic calendars, scheduling internal and external meetings across multiple time zonesHandle inbox triage, follow-ups and meeting preparationAct as primary point of contact between the Co-Owners and internal/external stakeholdersPrepare and coordinate materials for meetings, including agendas, reports, presentations, and follow-upsTrack actions from sales meetings, operational reviews and NPD Check-insArrange domestic and international travel, accommodations, and itinerariesTrack deadlines and assist with prioritization of business activitiesSupport confidential HR, legal, or financial documents and communicationHelp manage project timelines related to new product development and client deliverablesAssist with supplier and client communication when neededMaintain accurate records and manage shared files or systemsProvide occasional personal assistance support as required (e.g., booking appointments, errands)Successful Candidate Key Characteristics Required5+ years of experience supporting C-level executives or business owners, ideally in FMCG, beauty, or supply chain environmentsExceptional organizational and multitasking skillsDiscretion and the ability to handle confidential information with integrityProficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Monday.com)Comfortable working in a fast-paced, agile environment with shifting prioritiesStrong cultural awareness and experience dealing with international partners is a plusA calm, solutions-focused demeanorStrong attention to detailA proactive and anticipatory mindsetFlexibility to occasionally work outside standard hours due to global business demandsExperience working in a family business or closely held company is valuedUnlock job insightsSalary match Number of applicants Skills matchYour application will include the following questions:Which of the following statements best describes your right to work in Australia?How many years'' experience do you have as an executive assistant?Do you have experience in administration?How many years of project management experience do you have?What''s your expected annual base salary?Do you have a current Police Check (National Police Certificate) for employment?How many years'' experience do you have as a Support Leader?How many years'' experience do you have in the FMCG manufacturing industry?To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.What can I earn as an Executive Assistant #J-18808-Ljbffr