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Join to apply for the Executive Assistant role at Latitude Financial ServicesJoin to apply for the Executive Assistant role at Latitude Financial ServicesDirect message the job poster from Latitude Financial ServicesAt Latitude, we make it possible for our customers, our communities, and our people. We believe in creating opportunities that truly matter, helping you thrive both professionally and personally. Thats why we offer benefits that make a real difference in your life.We make it possibleto spend more time with your loved ones with an extra week of paid leave each year through our Take 5 initiative.to balance work and life with a hybrid working model, giving you the flexibility to work from home while connecting in the office just three days a week or work remote for certain roles.to put your wellbeing first with Sonder, a 24/7 support app for mental and physical wellness.to access great financial benefits with discounts on Latitude products and services.This role is responsible for providing high-level administrative support to two (2) members of Latitudes Executive Committee (ExCo). The role will primarily support the EGM - Pay and EGM Strategy & Transformation.The role involves managing schedules, coordinating meetings (internal and external), co-ordinating communications, and performing a variety of office tasks to ensure the smooth operation of the ExCo members office. It requires regular and confident interaction with both internal and external stakeholders and is required to maintain a high level of professionalism and discretion in a fast paced and dynamic environment.This relationship is viewed more as a partnership. One that thrives on constant and effective communication by both parties throughout the day. This business moves fast, therefore the requirements of the EGMs can and will differ from time to time and the ability to pivot quickly is necessary.This role will suit someone who is a self-starter, pro-active, has strong interpersonal communication skills and wants to add value and make an impact outside of the traditional transactional responsibilities of an EA. Your opinion and contribution to the Leadership team will be expected and respected. Therefore, confidence and experience to participate in broader conversations with your EGM and wider Leadership team will be highly regarded.In this role, youll be responsible for:Proactive management of executive(s) diary and day to day activities while communicating changes in a timely mannerForward planning, providing monthly and quarterly viewsMaintain operating rhythm calendar and events, such as Town HallsManage the monthly communications cadence across month end results, newsletter content, monthly business reviews and any associated team communicationsProduce correspondence, presentations and reports both of a general and confidential natureManage logistics of meeting, setup rooms, book equipment, both internal & external, & coordinate agendas, minutes and other relevant informationProactively manage emails (including follow up of sent items) by responding, actioning or re-directing where appropriateManage incoming and outgoing communication, ensuring it is responsive, welcoming and effectiveManage all travel and accommodation requirements to ensure travel is in line with budget and according to company policyCo-ordinate onsite/offsite conferences, meetings, functions and events including travel, accommodation, catering and venue requirements; Including end to end management, procurement, external vendors, communications, EH&S requirements and initiatives to improve impact and quality of eventsManage activities related to purchase orders and expense reimbursement as well as coordinate enterprise level requirements such as Risk and Compliance activities in an efficient and timely mannerPrepare meeting agendas on behalf of executive(s), ensuring agendas are always clear and distributed in a timely manner. Take minutes of meetings and distribute as requiredPrint and bind executive packs in a timely mannerCoordinate, and prepare for board meetingsIdeal Candidate Profile:7 years+ administrative support, senior executive assistant or in other secretarial positionPrevious experience as executive assistant to a Senior Executive roleExperience in Board management, preparation and coordinatorExcellent knowledge of MS OfficeHigh level of competence using office equipment such as conference phones, video conference, scanners, etc.Sound planning and time management skillsHigh level verbal and written communications skillsFlexibility, initiative, proactivity and autonomyExcellent interpersonal, communication and negotiation skills with the ability to effectively interact with all levels in the organisationDiscretion and confidentialityGood energy levels with a can-do attitudeLatitude offers a flexible working environment. We support a safe, healthy, engaging, and productive working environment for all employees and workers, whether that be in your home, the office or a combination of both.We''re Latitude, partners in money.Latitude may seem like the new kid on the block, but it''s taken us almost a hundred years to become an overnight success.Digital payments, cards, loans, and insurance is what we offer - but what we really are is a platform that helps people shop and live better.Always living and breathing our values. Take Ownership, Pursue Excellence, Win Together, Create Tomorrow.We''re not engaging any recruitment agencies for this role, so if you''re interested. Please apply directly!Successful applicants will be required to complete a background check (including criminal history and bankruptcy check) prior to commencement of employment.Only open to Australian or New Zealand Permanent Residents or Citizens.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeReferrals increase your chances of interviewing at Latitude Financial Services by 2xSign in to set job alerts for Executive Assistant roles.Melbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia A$85,000.00-A$100,000.00 2 weeks agoMelbourne, Victoria, Australia 2 days agoMelbourne, Victoria, Australia 1 week agoBrand Executive (Assistant Brand Manager)Melbourne, Victoria, Australia 2 months agoExecutive Assistant, Tenant Advisory - Logistics & Industrial (Melbourne & Sydney)Melbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 4 days agoMelbourne, Victoria, Australia 4 days agoMelbourne, Victoria, Australia A$100,000.00-A$150,000.00 1 week agoSouth Yarra, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 6 days agoMelbourne, Victoria, Australia 1 week agoEast Melbourne, Victoria, Australia 3 weeks agoOffice Manager & Financial Operations SupportMelbourne, Victoria, Australia 1 week agoExecutive Learning and Development Consultant - Assistant DirectorMelbourne, Victoria, Australia 4 days agoMelbourne, Victoria, Australia 3 days agoAlbert Park, Victoria, Australia 1 week agoDigital, Media and Campaigns Manager (EOB) - Office of Carina Garland MPMount Waverley, Victoria, Australia A$74,095.00-A$86,506.00 2 days agoLegal Assistant - Corporate & Dispute ResolutionMelbourne, Victoria, Australia 5 days agoPart-Time Property Manager, Doreen OfficeGladstone Park, Victoria, Australia 3 months agoOperations Lead - Scaling Technology startupPort Melbourne, Victoria, Australia 1 day agoMelbourne, Victoria, Australia 2 weeks agoDoncaster, Victoria, Australia 4 days agoMelbourne, Victoria, Australia 2 weeks agoSenior Manager | |PwC Private | Family Office, Tax - MelbourneMelbourne, Victoria, Australia 2 days agoExecutive Assistant, Office of the Senior Executive DirectorMelbourne, Victoria, Australia 1 week agoExecutive Assistant to the General CounselMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 5 months agoMelbourne, Victoria, Australia 6 days agoSouth Melbourne, Victoria, Australia 1 week agoWere unlocking community knowledge in a new way. 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