Job Title

Join a highly regarded investment firm in this unique, high-impact Personal/Executive Assistant role supporting a C-Suite Executive. This position is a sophisticated blend of personal and executive assistance, offering the opportunity to work closely with a C-suite leader and their family, while also providing support to the wider team.If you''re a career EA/PA who thrives in a dynamic, fast-paced environment and loves being the trusted right hand to a senior executive, this is a role where you can truly make your mark.Please note this role is 5 days a week in office with some flexibility around hours.Key Responsibilities:PA to C-Suite & Family (60%)Take ownership of the Executives calendar, coordinating schedules, appointments, and daily prioritiesArrange detailed and often complex domestic and international travel for the Executive and family, including research, bookings, and full itinerariesSupport with a range of personal tasks including errands, shopping, gift sourcing, and coordinating household servicesManage personal expense reporting and liaise with external contractors and service providers across multiple family propertiesOrganise and oversee both personal and professional events for the family, from concept through to executionAct as a key liaison for the Executives philanthropic and community engagements, providing administrative and on-the-ground supportEA & Team Administration (40%)Schedule meetings, coordinate travel, process expenses and reconcile corporate credit cards for the Executive and investment teamManage incoming communications and ensure appropriate follow-upPrepare meeting agendas, take minutes, and manage action itemsSupport document preparation including reports and presentationsAssist with internal events (e.g., investor lunches, cocktail evenings), including supplier coordination and room setupWork closely with the broader admin team on general office tasks guest reception, meeting room logistics, AV, catering, mail etc.About You:Minimum 79 years proven experience in a senior PA/EA capacity (experience in financial services advantageous but not essential)Highly organised, detail-oriented and confident managing multiple workstreams simultaneouslyExceptional discretion and ability to handle confidential matters with the utmost professionalismStrong written and verbal communication skillsHigh EQ and polished presentation youre calm, proactive and adaptableComfortable liaising with senior stakeholders, vendors, and service providersTech savvy proficient in the MS Office suite and familiar with Teams and ZoomTertiary qualifications highly regardedWhy Youll Love This RoleJoin a high-performing and respected investment firm with a strong reputationWork closely with a values-driven C-Suite Executive and supportive internal teamsEnjoy a premium Sydney CBD locationNo two days are the same a dynamic mix of professional and personal supportOpportunity to contribute to philanthropic initiatives and meaningful work beyond the officeAboriginal and Torres Strait Islander Peoples are encouraged to apply.To apply please click apply or call Ksenia Varaksina on 02 8289 3213 for a confidential discussion.About the jobContract Type: PermSpecialism: Secretarial & Business SupportFocus: Personal AssistantIndustry: Admin and SecretarialSalary: AUD120,000 - AUD130,000 per annum + bonusContract Type: PermSpecialism: Secretarial & Business SupportFocus: Personal AssistantIndustry: Admin and SecretarialSalary: AUD120,000 - AUD130,000 per annum + bonusWorkplace Type: On-siteExperience Level: AssociateLocation: Sydney CBDFULL_TIMEJob Reference: O81JHM-93C498FEDate posted: 4 July 2025Consultant: Ksenia Varaksinasydney secretarial-business-support/personal-assistant 2025-07-04 2025-08-03 admin-and-secretarial Sydney CBD New South Wales AU 2000 AUD 120000 130000 130000 YEAR Robert Walters true #J-18808-Ljbffr