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1 month ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Position SummaryBentley''s Facilities department is looking for an experienced Facilities Specialist for our Brisbane office, providing admin support for other offices in Australia and New Zealand. The role includes traveling to Sydney every six-eight weeks for two to three days to support events.Bentley SystemsFacilities SpecialistLocation:Brisbane, Australia (Office Based)Position SummaryBentley''s Facilities department is looking for an experienced Facilities Specialist for our Brisbane office, providing admin support for other offices in Australia and New Zealand. The role includes traveling to Sydney every six-eight weeks for two to three days to support events.The Facilities Specialist will oversee the Brisbane office and ensure it runs smoothly. They will address the day-to-day facilities issues that may arise, as well as managing facilities vendors, communicating with property managers, and purchasing office items through Bentleys purchasing system as needed.Reporting to the Facilities Manager (located in New Zealand), the Facilities Specialist will oversee all monthly invoicing for ANZ (electric, water, internet, janitorial, etc.), and work with Finance to ensure timely payment of invoices. As needed, they will also assist Real Estate with real estate projects (moves, openings, closures, fit-outs).The Facilities Specialist will act as concierge to our Brisbane office, providing front of house support and offering a warm and professional greeting to all colleagues and visitors to the space.This position will be based out of the Brisbane office.Your Day-to-DayProvide front of house support for our Brisbane office and offer a warm and professional greeting to all colleagues and visitorsAct as first point of contact for all queries and issues for officeProvide front-of-house support for any in-office marketing team events in Brisbane.Support larger in-office events at our Brisbane officeOversee general office operations including, but not limited to:Manage the scheduling and maintenance of all meeting rooms and bookable assets; including preparing and resetting when usedCoordinate hospitality logistical arrangements for meetingsProvide support services to all visiting Bentley Executives, including meal reservations, transportation coordination, and other support tasks as neededSupport approximately 7 offices in the Australia/New Zealand (ANZ) region to ensure colleagues have a safe and professional work environmentManage courier shipping/receiving, and general mail requirements dailyOrder stationery supplies, office equipment, beverages and snacks for office-based colleaguesCreate Facilities related purchase requests and subsequent invoice approval processWork with Finance department for timely bill paying and problem-solvingSupport all Real Estate and Workplace projects in the region as neededHire vendors and work with Landlords to resolve issues and manage ongoing Facilities services (janitorial, electrical, plumbing, HVAC, etc.)Purchase furniture, mobile phones, and supplies requested through corporate help system as neededOn-site health and safety support of the Sydney office, including job safety assurance/hazard reporting walkthroughsManage office access for ANZ colleagues assigning/canceling fobs/access cards when neededProvide other regionals facilities support needs as requiredWhat You Bring To The TeamFriendly, warm, courteous, and professional mannerHighly organized and analyticalExcellent oral and written communications skillsSkilled at coordinating with outside agencies for servicesAbility to do research, organize information, report findings, and make sound decisionsAbility to work well with outside vendors, internal customers, and corporate facilities teamCan always be counted on to complete assigned tasks with minimal follow upAbility to set measurable goals and meet deadlinesAbility and willingness to learn quicklyAbout Bentley SystemsAround the world, infrastructure professionals rely on software from Bentley Systems to help them design, build, and operate better and more resilient infrastructure for transportation, water, energy, cities, and more. Founded in 1984 by engineers for engineers, Bentley is the partner of choice for engineering firms and owner-operators worldwide, with software that spans engineering disciplines, industry sectors, and all phases of the infrastructure lifecycle. Through our digital twin solutions, we help infrastructure professionals unlock the value of their data to transform project delivery and asset performance. www.bentley.comEqual Opportunity EmployerBentley is proud to be an equal opportunity employer and considers for employment all qualified applicants without regard to race, color, gender/gender identity, sexual orientation, disability, marital status, religion/belief, national origin, caste, age, or any other characteristic protected by local law or unrelated to job qualifications.Seniority levelSeniority levelNot ApplicableEmployment typeEmployment typeFull-timeJob functionJob functionManagement and ManufacturingIndustriesSoftware DevelopmentReferrals increase your chances of interviewing at Bentley Systems by 2xSign in to set job alerts for Facilities Administrator roles.Brisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 4 months agoBrisbane, Queensland, Australia 3 months agoBrisbane, Queensland, Australia 4 months agoBrisbane, Queensland, Australia 5 days agoBrisbane, Queensland, Australia 4 days agoFacilities and Administration CoordinatorBrisbane, Queensland, Australia 1 week agoSouth Brisbane, Queensland, Australia 3 hours agoBrisbane, Queensland, Australia 1 month agoEast Brisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 14 hours agoBrisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 1 week agoMount Gravatt, Queensland, Australia 5 days agoInfrastructure Administration Support OfficerBrisbane, Queensland, Australia 4 days agoBrisbane, Queensland, Australia 1 month agoBrisbane, Queensland, Australia 1 month agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 2 hours agoBrisbane City, Queensland, Australia 3 weeks agoBrisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 1 week agoIpswich, Queensland, Australia 3 hours agoEOI - Senior Administration Officer - Statewide ServicesBrisbane, Queensland, Australia 6 days agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 8 hours agoBrisbane City, Queensland, Australia 3 weeks agoBrisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 1 month agoBrisbane, Queensland, Australia 2 months agoBrisbane, Queensland, Australia 5 days agoAdministration/Rostering Officer - Holland ParkHolland Park, Queensland, Australia 3 weeks agoContracts Administrator - Commercial ConstructionBrisbane, Queensland, Australia 4 hours agoHendra, Queensland, Australia 1 month agoWere unlocking community knowledge in a new way. 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