Job Title

Commercial & Infrastructure (C&I) are looking for a driven and highly organised superstar who is ready to support the CEO of a fast-growing infrastructure business.The roleThe Executive Assistant to the CEO will manage the CEOs calendar, travel, communications, and meetings while providing critical project support, stakeholder management, and event coordination. The ideal candidate will ensure the confidential handling of sensitive information, assist with financial tracking, and support business development efforts.About the companyC&I are an infrastructure advisory firm with in-depth knowledge across the entire sector nationally, providing cost advisory, specialist services, project advisory, and project support.Our clients include major infrastructure private companies and government departments and we are involved in large-scale projects and mega-projects ($1b+), and work across the most exciting and innovative projects across Australia.We are a diverse business with offices in St Leonards and Adelaide and we have big growth plans both nationally and internationally.ResponsibilitiesKey responsibilities include:Calendar & Travel Management: Prioritise and manage CEOs schedule, arrange domestic and international travel, prepare itineraries, and anticipate disruptions.Communication & Correspondence: Manage CEOs inbox, draft correspondence, handle calls, and ensure confidentiality in communication.Meeting Coordination & Support: Organise meeting agendas, attend meetings when necessary, take minutes, and ensure follow-ups.Confidential Support & Personal Assistance: Manage confidential documents, provide personal support, and handle financial documentation.Stakeholder & Relationship Management: Serve as the point of contact for internal/external stakeholders, maintain relationships, and manage CEOs social media presence.Document & Records Management: Organise and maintain records, implement document systems, and create procedure manuals.Event Management & Coordination: Plan and execute company events, handle logistics, and manage budgets.Expense & Financial Management: Reconcile CEO expenses, track approvals, and manage reimbursements.About youWhile the ideal applicant will have come from a similar role in a similar environment, we are looking for an Executive Assistant who is able to demonstrate:High level of computer literacy with proficiency in Microsoft Office including Word, PowerPoint, Excel, Teams, and Outlook.Qualifications: Business Administration qualifications (desirable) or extensive commensurate experience.Strong organisational, communication, and time-management skills.Proficiency in project management and document management systems.Ability to handle sensitive information with discretion.Flexibility to manage a variety of tasks and prioritise effectively.This role requires a proactive, detail-oriented individual capable of managing multiple tasks and supporting the CEO in all aspects of their professional and personal commitments.Benefits of C&IDiscounts to some of your favourite retailers through Employment HeroExciting and fun team eventsNational OpportunitiesIn-Office Role with FlexibilitySupportive culture and energetic workspaceHow to applyTo apply, click on the Apply Now link and follow the prompts.Alternatively you can email your application to careers@commercialinfrastructure.com.au.Seniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesCivil EngineeringReferrals increase your chances of interviewing at Commercial & Infrastructure by 2xGet notified about new Executive Assistant jobs in St Leonards, New South Wales, Australia.Executive Assistant to Country Manager - 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