Job Title

Senior Administrative Officer - Governance (4456)Job No:COH23607Location:Hobart, TASGroup and Team: Legal and Governance Group, Governance Team.Location: Town Hall Employment status: Permanent, Full-time. Classification: Municipal OfficerLevel 2 Agreement: Hobart City Council Enterprise Agreeme nt 2024 Salary range: $74,667 to $88,305 per annum + 13.5% superannuation.About the roleThis position provides essential administrative support to the Legal and Governance Group, Council, and Council committees. The role contributes to the effective delivery of governance services in alignment with the Governance Framework and relevant policies. It plays a key part in ensuring smooth operations, informed decision-making, and compliance with statutory and organisational requirements.Role accountabilities include:Coordinate and prepare documentation for Council and Committee meetings, including agendas, minutes, and communications for elected members, drawing on strong experience in meeting preparation and minute-taking.Maintain governance systems and online content across Council platforms, including Council Hub, InfoCouncil, and The Hive, ensuring accuracy and accessibility.Provide administrative support for Right to Information requests, public question responses, and the execution of contracts under the Citys common seal.Assist in managing elected member processes, including expense reporting, correspondence archiving, and database maintenance, with a focus on consistency and compliance.Support the recording, archiving, and retrieval of Council and Committee meeting papers, backfilling the duties of the Governance Officer as required to ensure continuity of service.Liaise across Council networks to promote the consistent application of governance policies and deliver high-quality support services.Demonstrate a strong desire to progress within the governance function, contributing proactively to team initiatives and continuous improvement efforts.Are you passionate about driving excellence in governance and administration?We are on the lookout for a proactive, detail-oriented professional to join our team as a Senior Administration Officer Governance.We want you on our team with the following qualifications and experience.Certificate IV or higher in Business Management, Public Sector Administration or similar.Current Driver Licence.Proven experience delivering high-quality administrative support within a complex organisational environment, with strong stakeholder engagement skills.Sound understanding of local government operations and the ability to navigate a politically sensitive setting.High proficiency in digital tools including word processing, spreadsheets, content management systems, and governance software.Strong organisational skills with the ability to manage competing priorities, maintain accuracy under pressure, and uphold corporate values and standards.About usThe City of Hobart offers something for everyone, with connections between nature, history, culture, businesses and each other. We are proud to provide a range of services and facilities that support the wellbeing, safety and participation of the community as well as continuously look to improve and embrace new approaches to achieve better outcomes for all. With an industrious and diversified economy, wherever your skills, talents and passions lie, we can offer you the opportunity to have a rewarding career with ongoing learning and development opportunities.We recognise contributions to our workforce and offer:Above Award wages and Employer Superannuation at 13.5% with salary sacrifice options.A wide range of paid leave entitlements.Health and Wellness programs, including onsite gyms.Ability to purchase additional leave after 12 months of service.An Employee Assistance Program that offers onsite visits.Corporate Health Plan discounts with BUPA, St. Lukes and Medibank.The City of Hobart is committed to building an inclusive community and workplace. As an equal opportunity employer, we encourage applications from people of all backgrounds, abilities, ages and identities.City of Hobart has a strong commitment to health and safety. Appointment will be subject to satisfactory pre-employment background checks. These will include reference checks, verification of qualifications, National Criminal History record check, and Medical Assessment including drug and alcohol testing.All applications must be made in the online portal, and you can save your application as you progress through the stages until you submit your final application. If you have any issues with submitting your application, please email details of the issue to recruitment@hobartcity.com.au . Please note that we do not accept applications via email or after the position has closed so if you have issues submitting your application, please contact us prior to the closing time.If you are passionate about supporting transparent decision-making through well-structured processes and systems and are ready to take on a role that challenges and rewards, we would love to hear from you. Apply now!Applications close 11:59 pm Sunday, 3 August 2025.You will need to read the position description prior to commencing your application as you will be required to address the key duties, skills and knowledge for this role in 600 words or less.Please ensure you have copies of your current resume and relevant qualification/s ready to attach at the end of your application.To protect privacy and prevent fraud, do not upload or email personal documents such as Drivers licences, passports, or personal tax and superannuation details. Instead:Applicants are required to declare they hold the required documentation/licence,andOriginals will be sighted by People and Culture on the first day of work as a condition of employment.Selection processCandidates are initially selected for interview based on the details provided in their application.The City of Hobart assesses all applications based on merit.Positions are filled, based on how well the successful candidate meets the requirements of the position.Hobart City Council is collecting personal information from you as part of the recruitment and selection process. Council recognises the importance of privacy and is committed to ensuring the privacy of your personal information collected and/or received by us.Council''s recruitment applications are hosted by external service providers who also recognise the importance of privacy. By proceeding with your application, you acknowledge that your personal information will be hosted by these external service providers until such time as you elect not to have your information stored on these external hosted sites.Yes I agree to the privacy statement *Personal Details * Required fieldFirst name *Last name *E-mail *Digits only or add + for international numbersStreet *Street Cont.City, Town or Suburb *Postcode or Zipcode *Country *State, Region or Province *QuestionsWork RightsIt is a legal requirement for all Australian employers to ensure candidates have the right to work in Australia. Unfortunately, the City of Hobart is not able to offer visa sponsorship at this time so you must have appropriate work rights to apply for this position.Please choose one and attach a copy of your current Visa: *I am an Australian CitizenI am a permanent resident of Australia or NZ citizen who has entered Australia on a valid passportI am a non citizen with a valid visa that provides work rights and I consent to this being verifiedI am a non citizen who requires visa sponsorship from an employer. Applicants requiring sponsorship will be marked as unsuccessful.DiversityDo you identify as either of the following?I identify as Aboriginal and/or Torres Strait IslanderI am from a non-English speaking backgroundRelevant Qualifications, Licences, and CompetenciesPlease outline the qualifications, licences and competencies you may have that are relevant to the role (as per the Position Description).Copies of qualifications and competencies (excluding Driver Licence) must also be attached to your application. *I consent to City of Hobart formally verifying the qualifications I listed above. *Yes*********REMOVE IF NOT REQUIRED BY PD*****Driver Licence DeclarationI declare that I hold the required licence and if I am the successful candidate I agree to the condition of employment to present the original in person for sighting on the first day of work. *AgreedPre-Employment Checks - National Police History and Medical AssessmentThe final stage of the recruitment process includes the requirement to undertake a National Police History Check and Pre-employment Medical Assessment.Are you willing to undergo these checks? *YesNoExperienceI have the following work experience in the relevant field of the role.Less than 1 year1 to 5 years5 to 10 yearsOver 10 yearsSelection CriteriaPlease address the knowledge, experience, skills and competencies for this role, ensuring you provide evidence based examples to support your claim (maximum 600 words). *Behavioural CompetencyHow do you embody the City of Hobart''s values (People, Teamwork, Focus & Direction, Creativity & Innovation, and Accountability) in your approach to this role? Provide a brief example (maximum 100 words). *ResumeHave you attached a copy of your current Resume?Applicants'' Resume demonstrates work experience that supports the requirements outlined in Position Description. *YesNoReferencesWe require you to nominate at least two (2) professional referees. These people will be required to speak to your work performance as it pertains to the position you are applying for. Please provide your nominated referees'' name, position title, contact number and email address.Please note, that at least one referee should be your most recent direct manager.Referee 1Name: *Relationship: *Phone: *Email: *Referee 2Name: *Relationship: *Phone: *Email: *ApplicationDid you require any assistance in completing this application?Assistance may include a family member or friend, support person, professional job application writer, interpreter, artificial intelligence, etc. *YesNoYour IP address (15.158.31.140) has been logged. 164 Hits. #J-18808-Ljbffr