Job Title

Add expected salary to your profile for insightsMyer is currently seeking an Executive Assistant to join our team, providing the highest level of strategic administrative and confidential operational support to 2 of our General Managers Merchandise (GMM) as well as working side-by-side and providing additional support to the GM leadership team (LT) of the Chief Merchandise Officer (CMO) to maximise their effectiveness and enable them to do their best work.In this pivotal role, the Executive Assistant will collaborate closely with the GMMs to ensure the seamless execution of their duties and responsibilities to enable efficiencies, productivity, and effectiveness in delivering business objectives. You will help our Marketing portfolio stay focused on achieving their objectives and making sure their operations run smoothly. The Executive Assistant will work closely with the EA to the CMO.We are looking for a proactive individual with a can-do attitude who can work effectively both autonomously and as a part of a team, fostering strong relationships with key stakeholders and the wider business. Additionally, the Executive Assistant will play a key role in the Merchandise leadership team, identifying opportunities to optimise processes and enhance operational efficiency.Join a value-driven, dynamic, collaborative and highly experienced teamPlay a key role supporting and being the main point of contact for our internal & external stakeholders across our Marketing portfolioFlexible hybrid working centrally located Docklands office & WFHAbout the role:Provide the highest level of effective, dedicated executive administrative and personal support to the GMMs and LT to maximise productivity, enabling them to focus on business growth, developing relationships and positioning the team for success.Successfully complete a broad variety of administrative tasks for the GMMs and LT including day-to-day complex diary management; mailbox management; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents/presentations for meetings, and other tasks that facilitate their ability to effectively lead their teams ensuring the optimal use of the GMMs/LTs time.Multi-task and prioritise conflicting needs to effectively deliver outcomes according to deadlines.Liaise efficiently with internal and external stakeholders as the Executive point of contact and maintain discretion, confidentiality, and trust.Support the GMM and LT in the development and maintenance of stakeholder relationships by acting as a MYER ambassador and role model the MYER values, establishing a friendly and professional rapport with all stakeholders.Lead internal communications within the Marketing team including arranging monthly town hall events and offsites as well as co-ordination of any other cross-Marketing initiatives or meetings.Working alongside the EA to CMO to promote effectiveness across the wider Merchandise portfolio and provide additional support for wider portfolio events/offsites.Leading by example and supporting the leadership and wider GMM/Merchandise team when required.Ensuring teams adhere to sample management process, including ensuring teams follow support office guidelines for storage management and sample reconciliation post a buying trip.Ensure teams follow mailroom collection process.Responsible for room management and coordination for ranging.Collaborate with EA team and Building Services to coordinate major events calendar and room availability across Support Office.Other administrative duties as required including but not limited to team member onboarding, contract execution and management, providing financial management support with expense claims/reconciliation, reporting, presentation creation, invoice processing and reconciliations, FBT/Gift & Gratuity management.Provide ad-hoc support activities hosted by the broader EA team i.e., Myer exclusive sample sales, company events, town hall meetings.Demonstrate a deep understanding of MYER policies and procedures.About you:3+ years experience as Executive Assistant and or supporting multiple Directors/Executives.EA to GMM experience preferable.Experience working in retail business supporting a team with multiple priorities preferable.Business Administration Diploma or relevant qualification in this field is preferable.Proficient in Microsoft Office Suite including Microsoft Outlook, Word, Excel, PowerPoint, DocuSign, SharePoint & TeamsAbility to work under pressure in a fast-paced environment, prioritising tasks to meet strict deadlines.Excellent organisational and time management skills with sound attention to detail.Articulate and confident verbal & written communication skills.You''re a creative problem solver. You think on your feet and find solutions to problems that are anything but clear-cut and able to identify gaps and streamline processes with little or no guidance from othersYou act with total discretion and diplomacy and apply sound judgement in responding to circumstances.Proactive can-do attitude and willingness to learnYoure a self-starter and have the ability to work effectively both autonomously and as part of a team, building positive working relationships and connections with stakeholders on all levels.Passionate, approachable and leads by example.Actively looks for way to improve systems and processes to simplify and enable the business to become more efficient.Critical thinking and analysis when going through change and transformation.Excellent organisational and leadership ability.Benefits to you:Generous team member discounts on all Myer products, including team-member exclusive discountsAccess to lifestyle leave and volunteer leave arrange work around your life, not life around work!A supportive leadership and Executive Assistant network to set you up for successSupportive & ongoing access to development opportunities to bring out the best of you!Wed love to hear from you even if you dont meet all the criteria listed above.We welcome applications from people of diverse backgrounds, whether its gender, sexuality, ethnicity, religion, age, disability and neurodiversity. We encourage candidates to ask for any adjustments that will support them to be their best through the recruitment process.Here, youre not only an employee. Youre a valued Team Member with real dreams that we want to help you chase, no matter how big or small. At Myer, were all about making your work life meaningful. We want you to experience lifes special moments fully, which is why we take pride in offering balance and flexible options to get you to where you want to be.Wherever you are and wherever youre going, well meet you there and get you to your destination. With your enthusiasm and our support, were fully committed to helping you thrive and flourish. The future lies in your hands.Welcome Home!Unlock job insightsSalary match Number of applicants Skills matchFashion Retail & Department Stores More than 10,000 employeesMyer is Australia''s largest department store group and has been synonymous with style and fashion for over 100 years.We have a valuable footprint of 67 stores in prime retail locations across Australia that is complemented by our well-recognised brand and supported by our recently enhanced online, digital and mobile platforms. This combination sets the platform for a leading omni-channel experience for our customers, however they choose to shop with us.We are focused on providing inspiration to everyone, including our customers, our team members, our shareholders, our suppliers and the many communities that we engage with our strong brand.The Myer merchandise offer includes 11 core product categories: Womenswear; Menswear; Miss Shop (Youth); Childrenswear; Intimate apparel; Beauty, fragrance and cosmetics; Homewares; Electrical goods; Toys; Footwear, handbags and accessories; and General merchandise.Source: this is an extract from the companys own websiteMyer is Australia''s largest department store group and has been synonymous with style and fashion for over 100 years.We have a valuable footprint of 67 stores in prime retail locations across Australia that is complemented by our well-recognised brand and supported by our recently enhanced online, digital and mobile platforms. This combination sets the platform for a leading omni-channel experience for our customers, however they choose to shop with us.We are focused on providing inspiration to everyone, including our customers, our team members, our shareholders, our suppliers and the many communities that we engage with our strong brand.To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.What can I earn as an Executive Assistant #J-18808-Ljbffr