Job Title

Add expected salary to your profile for insightsGeneral SummaryWe are seeking a highly organised, self-motivated, and hardworking Administration Officer to support the daily operations of our Port Plumbing office. This role is essential in keeping our office and business running smoothly and efficiently, with responsibilities that include managing schedules, and coordinating communication. The successful candidate will report to the Managing Director and work with minimal supervision, requiring excellent time management and multitasking skills.You will be responsible for maintaining calendars for multiple plumbers, handling general administrative duties, and being a key point of contact for customers and visitors. Strong interpersonal skills, professionalism, and a friendly approach are essential, as this position is often the first point of contact for our clients.Key Responsibilities (include but are not limited to):Act as the first point of contact for incoming phone calls and greeting customers or visitors to the officePerform general administrative duties such as document preparation, data entry, and filingProvide administrative support to internal staff, including the Director.Liaise with site staff, suppliers, subcontractors, real estate agents, and strata managersProcess and manage work orders, job scheduling, and workflow coordinationAssist in preparing quotes, invoices, and purchase ordersOrganise and assist with materials for projects, including coordinating deliveriesSupport stock management and maintain accurate inventory recordsMaintain vehicle logs and staff registersPerform basic accounts payable and receivable tasksUpdate and uphold office policies and proceduresEnsure all work is conducted in compliance with company standards and applicable lawsTo be successful in this role, you will have:A professional phone manner with strong verbal and written communication skillsThe ability to work efficiently under pressure and manage multiple tasksExcellent organisational skills and strong attention to detailA proactive, customer-focused approach and a positive can-do attitudeThe ability to work independently and collaboratively as part of a teamGood problem-solving skills and the initiative to anticipate needsProficiency with Microsoft Office and Google Workspace (preferred)Experience with ServiceM8 (advantageous)Previous experience in the plumbing or trades industry (advantageous)Unlock job insightsSalary match Number of applicants Skills matchYour application will include the following questions:Which of the following statements best describes your right to work in Australia? How many years'' experience do you have as an Administration Role? Do you have experience in administration? How many years'' experience do you have in the real estate industry? Which of the following Microsoft Office products are you experienced with? How many years of accounts payable experience do you have? Do you have data entry experience?To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.Featured jobsSenior Medical Receptionist and Medical Receptionist RolesFlynns Beach Medical Centre26d agoAdmin Officer / Executive Assistant11d ago19d agoResearching careers? Find all the information and tips you need on career advice. #J-18808-Ljbffr