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Join to apply for the Receptionist and Office Administrator role at Nova Systems Australia and New Zealand1 day ago Be among the first 25 applicantsJoin to apply for the Receptionist and Office Administrator role at Nova Systems Australia and New ZealandDirect message the job poster from Nova Systems Australia and New ZealandAbout the Role:Nova Systems is a leading engineering services and technology solutions company, partnering with our clients to keep our nations and people safe and secure.As the Receptionist & Office Administrator you are responsible for the overall administrative support of our Brisbane office.The environment we operate in is dynamic and you will need to be suitably experienced to deliver in a project-based engineering environment.This is a permanent full-time role (40 hours per week) and requires being onsite Monday to Friday.Key Responsibilities:Welcome visitors to the organisation and directing them, as necessary.Manage incoming calls - both internal and external to the organisationCoordinate incoming and outgoing mail and courier deliveries.Order stationery and staff amenitiesCoordinate office maintenance when required.Coordinate meeting room bookings and organise catering as required.Assist with new starter induction and onboarding, as necessary.Assist with individual and group travel and accommodation bookings and claims.Credit Card and Expense reconciliationSupport WHS Officer, ensuring local WHSE requirements are met and maintained.Support Group Security Officer, ensuring security requirements are satisfied, and risks reported promptly.Provide administrative support to SLT members and GMs as appropriate.Coordinate with the Social Committee morning teas, monthly lunches, mid-year dinners, regional events, roadshow, and other social events throughout the year.Coordinate and facilitate a monthly meeting with the senior leaders based in that office as a forum to ensure Nova remains a great place to work and to coordinate leadership representation and messaging at events such as lunch of the month and social events.Previous experience in a similar, busy office role, providing administrative support.Strong people skills with a high level of customer serviceGood written and verbal communication skillsDemonstrated prioritisation and time-management skills.Demonstrated flexibility and adaptability in the workplace with a proven ability to adjust your priorities to accommodate urgent requests.Ability to plan and perform tasks with minimal supervision.Excellent knowledge of the MS Office suite and PDF softwareBe enthusiastic about providing high-quality support, with a proven ability to provide a high level of customer service.Be an Australian Citizen as you must be able to obtain and maintain the relevant security clearanceHold an AGSVA Security Clearance or have the ability to obtain and maintain one.Experience in Defence Industry highly regarded.Life at Nova - it all adds up!With people being our point of difference, we deliver on promises, reward good work, champion professional growth and support flexibility, all within a diverse and inclusive culture that recognises moments that matter.Life at Nova is our collection of employee benefits, designed to meet the many and varied needs of our people.Just a few of the great benefits you will have access to are:Generous Parental Leave: Primary Carers receive 20 weeks paid leave; Partner Carers receive 4 weeks. Full superannuation contributions for up to 52 weeksProfessional and Personal Development: Up to $5,000 per year of allowance with PD leave included. Up to $750 per year can be used towards well-being such as a gym membership or assets related to well-being activitiesAdditional Leave: Ranges from - Reserve, Loyalty, Emergency Services, Purchased (up to 2 weeks), and Community ServiceFlexibility: We promote a culture that encourages and enables flexible ways of working that support our peopleDress For Your Day: We empower our people to determine their outfit for the activities of the day which allows for personal expression that builds trustReward & Recognition Program: Offering exclusive discounts from hundreds of major retailers, helping you to save on groceries, petrol, holidays, and moreEmployee Assistance Program: for employees and family membersAnnual ANZ conference: Great way to connect more broadly and strengthen your internal networks and have some fun!Well-being Hub with access to health and fitness contentAccess to Defence Health and Travel InsuranceFree Flu Vaccination annuallyNovated Leasing and Salary SacrificeNova Employee Share OfferAn inclusive, collaborative, and supportive cultureSocial activities throughout the year, we even dress up at times, think Safari - we don''t like to take ourselves too seriously!You can view the full range of benefits at NOWAlternatively for a confidential discussion, please contact Isabella Impiccini or Paul Sloan in the Nova Talent Acquisition Team on (08) 8252 7100.Nova Systems does not accept any recruitment agency solicitation.Nova Systems is committed to building a diverse and inclusive workplace, where everyone feels safe, valued, and included, where our people are our point of difference.Nova Systems respectfully acknowledges the Traditional Custodians of the land and waters in which we live and work, and we pay our respects to Elders past, present and emerging. Nova Systems also acknowledges the services of the Aboriginal and Torres Strait Islander people who have contributed to defending Australia and its national interests. To find out more about our commitment to Reconciliation - Nova Systems RAPAs a Defence security clearance is required for this role, applicants must be Australian Citizens and eligible to obtain and maintain an appropriate clearance. International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. To learn more, please visit: www.defence.gov.au/security/clearancesAbout Nova:Nova Systems is a global engineering services and technology solutions company with strategically located offices in Australia, New Zealand, the United Kingdom, Norway, and Singapore. From national Defence and essential services to border control and cyber security, these are the challenges we partner with our clients to anticipate, understand, and solve.At Nova Systems, we provide highly specialised advice and solutions at scale, we are agile and ready to predict, react and respond. We refer to it as being "Optimised for Performance". Small enough to care, big enough to matter, we leverage the benefits of scale for our clients.But what makes Nova Systems truly unique, is our people. Nova Systems is where the best and brightest minds come together to challenge, collaborate, and innovate.At Nova Systems we see things differently. We bring (and take) a different perspective. 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