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Occupation: AdministrationReference: 1484953Location ProfileAt Truganina College, our learners are at the heart of everything we do. We provide a safe, inclusive, and stimulating environment that fosters a strong sense of belonging and pride. Our College motto, "Inspiring Excellence in Learning to Believe, Achieve and Succeed," underpins all our decisions and actions.Since opening in 2015, Truganina College has grown rapidly and is located in the City of Wyndham, on the corner of Clearwood and Brigalow Drives. The College name honours Truganini, an Aboriginal Tasmanian woman who is believed to have spent time in the area.Organised around the primary and middle years of schooling, Truganina College places strong emphasis on smooth and successful transitionsfrom early learning through to senior secondary pathways. We pride ourselves on having a culture of high expectations, visible learning, and strong academic growth for every student.The College is designed to promote active, student-centred learning, with environments tailored to support collaboration, critical thinking, problem solving, communication, and teamwork. Our culture of shared practice, distributed leadership, and differentiated instruction ensures that learning is relevant, engaging, and personalised.We are proud of our strong partnerships with local kindergartens, schools, health providers, and tertiary institutions, which support both the academic and wellbeing needs of our students and their families. We believe that learning is a shared journey between the College and our community, and we use the language of learning in all interactions.We encourage applications from professionals with a deep commitment to inclusive education and the drive to help shape the future of our College. Join us in continuing to build a vibrant, innovative learning community where every student is known, valued, and supported to succeed.We invite applications from individuals who wish to become part of an inclusive and dynamic school administration office.Selection CriteriaSC1 Demonstrated experience to undertake Reception responsibilities with enthusiasm, professionalism and efficiency - demonstrating a concierge style approach to this integral front desk role.SC2 Demonstrated capacity to communicate effectively with members of the school community including students, teachers, education support, parentsand other stakeholders.SC3 Demonstrated team skills with an ability to develop and support team membersSC4Demonstrate technical knowledge and expertise relevant to the position,current First Aid Level 2, CASES21 Finance and Administration,and Compass, and the capacity to provide support and/or attendant care to students where necessary.SC5 Demonstrated high level of organisational skills and the ability to coordinate and prioritise work flow, along with the ability to work to and meet deadlines.Role[Attendance requirement for this position]Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.Deviation from standard procedures and school policy will require guidance and direction from senior management.The provision of business management responsibilities becomes a feature at range 3.Management of staff to achieve the expected outcomes is a key responsibility.Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.Supervision of students cannot be required except where it is an integral part of the employees position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.ResponsibilitiesCoordinating incoming calls, taking messages, and directing calls to the correct person.Ensuring all enquiries relating to students are logged on Compass and the appropriate staff are notified.Welcome all guests to the college and provide assistance with any inquiries they may have.Manage the school email correspondence ensuring all emails are acknowledged and actions in a timely manner.Ensuring that all visitors adhere to the school''s onsite protocols and that the relevant information is documented.Ensure that the administration office, meeting rooms and foyer areas are kept to a high standard, emphasizing both functionality and aesthetics.Coordinate the delivery of administrative services within the school.Develop and implement strategies to ensure effective administration proceduresMonitoring and ordering of office supplies for the administrative team and Principal Class.Open and distribute college mailMaintain the working with childrens register for all visitors onsite.Filing of all student records in accordance with DET Protocols.Compass administration, including attendance and events.Assist with other administrativeduties directed by the Principal and Business Manager.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.It is our policy to provide reasonable adjustments for persons with a disability (seeWorkplace adjustment guidelines ).Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.auChild Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department''s exemplar available at:The department''s employees commit to upholding the department''s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department''s Values complement each school''s own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department''s Human Resources website at close Thursday 7 August 2025 at 11.59pm #J-18808-Ljbffr