Job Title

Get AI-powered advice on this job and more exclusive features.GlamSteals is a premium e-commerce platform offering limited-time drops on authentic luxury fashion, accessories, homeware, and lifestyle products. Headquartered in Australia, we are a female-led startup focused on delivering premium experiences to women who value quality, style, and exclusivity.Location: Greenvale, VIC 3059Role OverviewWe are looking for a highly capable and discreet Executive Assistant to support the Managing Director in both professional and limited personal capacities. Youll act as a right handmanaging calendars, assisting with legal submissions, coordinating team projects, and taking ownership of tasks that ensure the business and life behind it run efficiently.This is an exciting and evolving role for someone who enjoys variety, has exceptional organisational skills, and can juggle competing priorities across workstreams.Key ResponsibilitiesBusiness SupportManage the Managing Directors calendar, meetings, and travel arrangementsOrganise and maintain digital files, contracts, supplier agreements, and NDAsAssist with legal documentation, submissions, or follow-ups (ASIC, IP, registrations, etc.)Prepare reports, presentations, and internal documentation as neededTrack team deliverables and follow up on timelines across departmentsSupport recruitment activities and onboarding coordinationLiaise with suppliers, freelancers, lawyers, and external stakeholdersPerform basic research and procurement support for projectsProvide assistance with product listings, data entry, or Shopify coordination (training provided)Personal & Lifestyle SupportMake occasional personal bookings (restaurant, appointments, travel)Assist with family-related scheduling (e.g. school, events, childcare if required)Track important dates and help with personal adminMaintain utmost confidentiality and discretionSkills & QualificationsStrong written and verbal communication skillsAbility to manage sensitive information and deadlines across multiple workstreamsExcellent attention to detail, follow-through, and problem-solving skillsProficiency with Google Workspace (Docs, Sheets, Gmail, Calendar)Familiarity with legal or business admin processes in Australia is a plusComfortable with a startup paceadaptable, proactive, and efficientProfessionalism, discretion, and loyalty are essentialWhy Join GlamSteals?Be part of a growing, female-led luxury e-commerce companyGain exposure to high-level business operations and strategic growthWork directly with the founder in a dynamic, fast-moving environmentDiverse role with the opportunity to grow into Operations, Project Management, or EA leadershipSeniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesRetail Luxury Goods and JewelryReferrals increase your chances of interviewing at Glam Steals by 2xSign in to set job alerts for Administrative Assistant roles.Melbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 6 months agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 1 week agoPersonal & Team Assistant - 12-month contractAdministration Assistant, Under 18 Guardian ServiceMelbourne, Victoria, Australia 6 days agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 2 years agoMelbourne, Victoria, Australia 10 months agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 4 days agoCollingwood, Victoria, Australia A$59,804.00-A$64,577.00 2 weeks agoBraybrook, Victoria, Australia 1 month agoExecutive Assistant / Personal AssistantMelbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 2 days agoExecutive Assistant / Personal AssistantMelbourne, Victoria, Australia 1 month agoMelbourne, Victoria, Australia 6 days agoCaulfield South, Victoria, Australia 3 days agoDocklands, Victoria, Australia 2 days agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 4 days agoAdministration Officer - Vehicle Acquisitions & TransfersMelbourne, Victoria, Australia 1 month agoSouth Melbourne, Victoria, Australia 4 weeks agoMelbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 2 weeks agoBroadmeadows, Victoria, Australia 5 days agoMelbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 2 months agoMelbourne, Victoria, Australia 1 month agoWere unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr