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Brisbane, QLD, AustraliaBe the First to ApplyJob DescriptionPosition OverviewThis role is responsible for responsible for the creation of purchase orders, the correction of purchase orders, item cost movement reporting, reconciliation of invoices and labour hire time sheets, receipting, compliance reporting and end of month processing including actively participating in month end cycle count entries and reporting using our internal system/s.You will assist with general invoice enquires and ensuring that the highest level of service is always offered and maintained to all internal and external personnel. The Central Data Processing Specialist is responsible for delivering prompt, efficient and professional service with minimal error rate, whilst following company policies and procedures.Key Responsibilities:Ensuring financial data is entered accuratelyAssist village management and Leads in producing reports and other data for charging / invoicing purposesAssist in the implementation of invoicing and compliance policies and proceduresDevelop a high level of product knowledge, to support invoicing processing and reportingAddressing compliance breechesDevelop strong relationships with key personnel to ensure service levels meet and exceed their expectationsQualifications:Experience in using Enterprise Resource Planning Programs such as JDEAbility to train and assess TAE IV desirable but not essentialExperience:Experience in a similar rolePurchasing Administration experience highly advantageousResource or Mining accommodation experience desirable but not essentialSkills:Proficient with ERP systems relating to purchasingExcellent communication and collaborationGood Microsoft Office, numeracy, and literacy skillsEffective time management and problem-solvingAbout UsCiveo Australia, a division of Civeo Corporation, provides workforce accommodation services globally. In Australia, we own 9,000 permanent rooms across QLD, NSW, and WA, and operate more than 20,000 rooms in client-owned properties in remote regions of WA and SA. Our services include accommodation, food services, housekeeping, and property maintenance. With over 40 years of experience, Civeo supports individuals who live and work away from home.We''re committed to fostering sustainable partnerships and inclusive opportunities in all the communities we operate in. By actively engaging with Traditional Owners and First Nations Businesses, we''re not just operating accommodation villages, we''re nurturing relationships that honour the rich cultural heritage of the land.We''re safe, welcoming and proud to encourage Aboriginal & Torres Strait Islander people to join us.Apply Now:If you are ready to take on this exciting challenge and make a significant impact on our HSQE initiatives, we would love to hear from you. Apply today and join our team in fostering a safe and compliant work environment!ResponsibilitiesPrimary Duties and ResponsibilitiesPeople Develop andmaintain strong relationships with Supply Chain, Finance, and VillageOperational Management teams including department heads.Customers Tobe fully conversant in preparing information and documentation in advance whererequired, ensuring efficient turn around with invoice processing andreconciliation. Todevelop and maintain strong relationships with key personnel to ensure servicelevels meet and exceed their expectations.Process Toassist in the implementation of invoicing and SOX compliance policies andprocedures. Toadhere to and train others on system/s procedures and policies Todevelop a high level of product knowledge of Civeo, to support invoicingprocessing and reporting requirements Toassist in ensuring all reports are accurately produced and circulated in atimely manner per set reporting schedules using Civeo internal programsToensure all health, safety, quality and environmental standards andlegislation are strictly met ensuring a safe environment for employees,customers, contractors and visitors, and promptly reporting any issues,potential issues or near miss events.Finance Toensure that data is entered accurately and conduct regular audits to ensure theintegrity of all data. Toassist Village Management and Department Head teams in producing reports andother data for invoicing/charging purposes. Toensure all on-site approvals for invoicing payments are completed as per CiveoPolicy and in a timely and accurate manner. Toensure the security of any Civeo items such budgets, spend reporting and otherfinancial details are kept private and confidential. Toensure compliance reporting is completed on a weekly basis addressing anycompliance breaches.OtherAny other required duties appropriate to the scope, nature,and seniority of the role.QualificationsKnowledge, Skills and ExperienceProfessional QualificationsAbility to read, write andspeak proficiently in the English language.Experience in usingEnterprise Resource Planning program such as JDE is essential.Ability to train and assessTAE IV desirable but not essentialExperienceRecent experience of at leasttwo years in a purchasing office role in a hospitality or trade industry orlabour hire company of similar size and nature.Resource or miningaccommodation experience desirable but not essential.SkillsProficient with ERP systemrelating to purchasing.Organisational skills.Strong supervisory skills.Proficient with MicrosoftOffice software.Excellent problem-solving skills.Job InfoJob Identification 4133Job Category OperationsPosting Date 06/24/2025, 11:06 PMJob Schedule Full timeJob Shift 5 days on 2 days offLocations Level 28, 480 Queen Street, Brisbane, QLD, 4000, AU #J-18808-Ljbffr