ABOUT THE ROLEDarumbal Enterprises Pty Ltd is seeking a skilled Executive Assistant in order to provide high-level executive, governance, strategic and administrative support to the CEO and by extension the management team. This position acts as a key liaison between the CEO, internal teams, Board of Directors, stakeholders and externals partners enabling effective communication, coordination and follow through on operational priorities.The Executive Assistant is responsible for managing complex schedules, preparing governance documentation, coordinating organisational initiatives and supporting the execution of decisions aligned with the organisational goals.KEY RESPONSIBILITIESSchedule meetings, and coordinate travel and accommodation of CEO and Board of Directors.Draft, edit, and format correspondence, reports, presentations, and briefings.Screen phone calls, emails, and other communications on behalf of the CEO.Organise and maintain electronic and physical filing systems.Coordinate executive and Board meetings including preparation of agendas and distribution of papers.Accurately record minutes, distribute to relevant parties, and monitor follow-up actions.Liaise with stakeholders to confirm attendance and ensure logistical arrangements are in place.Act as the first point of contact for the CEO and senior management team to manage relationships with internal and external stakeholders.Ensure clear and professional communication is maintained at all levelsLiaise with staff, Board members, community representatives, government agencies, and partner organisations as required.Assist with the delivery and coordination of key strategic or operational projects.Conduct background research and prepare summaries or briefings to support informed decision-making.Track project timelines and outcomes and report on progress to executive leadership team.Handle confidential documents and information with the highest level of discretion and integrity.Maintain appropriate records of key decisions and documentation.Support compliance through accurate data and document management.ESSENTIAL SKILLS AND EXPERIENCEMinimum of 2 years'' experience as an Executive Assistant or in a similar high-level administrative roleExcellent organisational and time management skills, with the ability to prioritise and multitask effectivelyStrong communication and interpersonal skills, with the ability to interact with stakeholders at all levelsProficient in the use of Microsoft Office suite and other office productivity toolsDemonstrated ability to maintain a high level of discretion and confidentialityA keen eye for detail and a commitment to accuracyFlexibility and the ability to adapt to changing prioritiesBENEFITSAt Darumbal, we are committed to creating a diverse and inclusive workplace that celebrates the unique contributions of our employees. We offer a range of benefits, including:- Competitive Salary and Superannuation- Ongoing Professional Development and Training Opportunities- Supportive and Collaborative Team EnvironmentAPPLICATIONSPlease apply directly using the "Apply" button. Your application should include a Resume and Cover Letter, that outlines your interest in the role and addresses the "ESSENTIAL SKILLS AND EXPERIENCE" section.Applications Close: C.O.B Thursday 31st July 2025At Darumbal Enterprises Pty Ltd, we are committed to diversity, equity, and inclusion in our workforce. Employing Aboriginal and Torres Strait Islander people is essential to delivering culturally responsive and community-aligned services. We strongly encourage applications from Aboriginal and Torres Strait Islander people for this role and for future opportunities as they arise.Unlock job insightsSalary match Number of applicants Skills matchYour application will include the following questions:Which of the following statements best describes your right to work in Australia? How many years'' experience do you have as an executive assistant? Do you have experience in administration? Which of the following Microsoft Office products are you experienced with?To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.What can I earn as an Executive Assistant #J-18808-Ljbffr
Job Title
Executive Assistant