Join to apply for the Administrative Assistant role at The George Institute for Global Health1 day ago Be among the first 25 applicantsJoin to apply for the Administrative Assistant role at The George Institute for Global HealthThe George Institute for Global Health provided pay rangeThis range is provided by The George Institute for Global Health. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.Base pay rangeA$55,000.00/yr - A$62,000.00/yrOur mission is to improve the health of millions of people worldwide.Full Time OpportunityBarangaroo, Sydney CBD (Relocation to Randwick in September, 2025)12 Months Fixed Term ContractHybrid working environment (2 days per week in the office)Pro-Rata Salary Range of $55k Base to $62k Base (dependent on experience, skills and capabilities) plus 11.5% Superannuation + Smart Salary Packaging BenefitThe Opportunity:We are seeking a professional Administration Assistant to support various research units and program within our organisation responsible for day to day administration support of our research programs at The George Institute.Key Responsibilities and Duties:Day to day administrative duties as required: handling incoming and outgoing mail, answering phone calls, taking messages, meet and greet clients, send and receive emails, printing, photocopying, scanning, faxing, collating, binding and filing of reports and documents.Organise meetings (both online and face to face) including polls,agendas, minute-taking, room set-up, catering and tidying upMaintain and update Program Heads curriculum vitae, list of publications and other academic contributions on program and grant management system (e.g Sapphire)Navigate/maintain information in various research and database systems (e.g ROS, Endnote, ORCID)Collation of grant application information as directed by the Program Head and data entry/uploadImplement appropriate filing and other organisation procedures to facilitate highly organised and smoothly functioning teamsAccurate word processing, general data entry, maintaining and updating recordsAssist with processing purchase orders and invoices and expense reimbursementsAssist with the preparation of presentations, graphs, charts and reports, proof and check for errorsArrange travel and accommodation booking as required by the client supportedOrganise internal and external events catering, booking venue and related tasksUpdating and managing SharePoint informationMaintain and monitor supply (eg. office equipment, stationary) within their respective team/ programFor more information on this role, please see our detailed Position Description hereSkills, Knowledge and Experience:Relevant qualifications in business or administration and/or related experience in administrationProficient in the use of the Microsoft Office suite, including Word, Excel, PowerPoint, Outlook and SharePointAbility to learn new systems/technology applications quicklyEffective written and oral communication skillsAbility to prioritise and meet deadlinesHigh attention to detail and accuracyDemonstrated organisation and planning skillsStrong focus on quality of workDemonstrated ability to work with business and commercially sensitive information and maintain confidentialityExcellent interpersonal skills and the ability to work well and flexibly i.e. autonomously, in small teams and with a wide range varying stakeholdersAbility to be flexible and adaptable in the face of changing organisational priorities and ambiguous environments.Closing DateThe closing date for applications is 25th July, 2025We reserve the right to close this vacancy early if a suitable candidate is foundThe unrestricted right to work in Australia is a requirement for this position. Candidates who require sponsorship will not be considered.About the GeorgeThe George Institute for Global Health (The George) is 700+ employees around the world and projects in over 40 countries all focused on improving the health of millions of people worldwide.As a medical research institute affiliated with leading universities, we are challenging the status quo in healthcare to:Lead world-class, large-scale clinical trials, epidemiological studies and health systems research to transform treatments and healthcare deliveryLook beyond single diseases, across the life course, to identify patient-centred approaches to care that can be implemented at scaleDevelop low-cost, innovative solutions to global unmet needsDrive our global impact through a program of research, advocacy, thought leadership and disruptive social entrepreneurshipWe pride ourselves with our 6 core values: excellence, integrity, can-do approach, creativity, impact, and humanitarian commitment.Please visit our website for more on The George: Home | The George Institute for Global HealthOur big and bold mission to improve the health of millions of people worldwide needs a diverse and innovative team to deliver it. So we foster a dynamic, inclusive and flexible workplace where each individual can bring their best selves to work.We value workplace diversity and encourage applications from people living with disability; women; Aboriginal and Torres Strait Islander people; people who identify as LGBTIQ+; mature-aged people and those from culturally and linguistically diverse backgrounds.Why The George?We are committed to attracting, developing, rewarding and retaining the best people in their fields to conduct and support our innovative and highest quality research programs.Take advantage of our rewards you may enjoy as part of The George team.Generous salary packaging benefits increasing your take home payLearning and career development opportunitiesExtra leave days including extended Christmas break and study leaveYourFlex arrangements e.g. start/finish times, purchase leave, locationA global, diverse, inclusive team committed to making impactSeniority levelSeniority levelNot ApplicableEmployment typeEmployment typeFull-timeJob functionJob functionResearchIndustriesResearchReferrals increase your chances of interviewing at The George Institute for Global Health by 2xGet notified about new Administrative Assistant jobs in Sydney, New South Wales, Australia.Sydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 23 hours agoNorth Sydney, New South Wales, Australia 4 days agoSydney, New South Wales, Australia 5 months agoDarlinghurst, New South Wales, Australia 2 weeks agoMillers Point, New South Wales, Australia 6 months agoSt Leonards, New South Wales, Australia 6 days agoSt Leonards, New South Wales, Australia 22 hours agoAdministrative Officer (Level 3) - Molecular ImagingSydney, New South Wales, Australia 3 days agoNorth Sydney, New South Wales, Australia 3 weeks agoSydney, New South Wales, Australia A$80,000.00-A$90,000.00 3 days agoAlexandria, New South Wales, Australia 14 hours agoSydney, New South Wales, Australia 18 hours agoWard Secretary (Administrative Officer Level 2)Millers Point, New South Wales, Australia 1 month agoSydney, New South Wales, Australia 1 day agoAdministrative Officer (Level 3) - Ambulatory Care Business Unit, DermatologySydney, New South Wales, Australia 3 weeks agoSydney, New South Wales, Australia 2 days agoRelease of Information Officer (Administrative Officer Level 3)Sydney, New South Wales, Australia 2 days agoSydney, New South Wales, Australia A$89,755.00-A$100,495.00 3 weeks agoSydney, New South Wales, Australia 11 hours agoAdministration Positions - Immediate StartsSydney, New South Wales, Australia 2 weeks agoSt Leonards, New South Wales, Australia 5 days agoAdministrative Officer (Level 3) - Ambulatory Care Business Unit (ACBU) - Department of EndocrinologySydney, New South Wales, Australia 1 month agoSydney, New South Wales, Australia 4 days agoWere unlocking community knowledge in a new way. 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Job Title
Administrative Assistant