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3 weeks ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.About us:At Colin Biggers & Paisley, were here to make a difference. We are a unique legal practice and we believe in what we do. This applies to the solutions we create for our clients, the contribution we make to our communities and the careers we build for our people.About us:At Colin Biggers & Paisley, were here to make a difference. We are a unique legal practice and we believe in what we do. This applies to the solutions we create for our clients, the contribution we make to our communities and the careers we build for our people.We are lawyers of choice in the construction, property and insurance industries and maintain a strong presence in the areas of employment and safety, banking and finance, corporate and commercial and litigation and dispute resolution.Our values of balance, respect, loyalty and integrity underpin everything we do. Our culture focuses on excellence without losing sight of work-life balance. We are committed to supporting the health, safety and wellbeing of our people.We continually invest in our people, including learning and development opportunities and offer a formal mentoring program. We also offer other benefits such as health and fitness perks, rewards and recognition, complimentary massages and professional memberships.We dont just recognise our role as a corporate citizen, we put words into actions. The Colin Biggers & Paisley Foundation brings together our entire community offering and is comprised of three streams - pro bono legal services, volunteering and charitable contributions. To ensure maximum impact, the core strategy of our Foundation is to promote and protect the rights of women and children and Aboriginal and Torres Strait Islander peoples.About the role:Opportunity for a legal assistant to join our Property group in our Brisbane Office. Responsibilities include:Provide high level of secretarial and administration support to allocated teams as requiredDevelop excellent working relationships with external and internal clientsMaintain a high level of professionalism and service excellence at all timesWork in a timely and effective manner to ensure all tasks are promptly followed through to completionAnswer all phone calls promptly, take accurate messages and pass messages on to the relevant person immediatelyManage authors'' calendars ensuring they are attending meetings and appointments and update our CRM software, InterAction, where appropriate including helping ensure they are prepared for attendance at those meetingsWork on lengthy documents applying the Colin Biggers & Paisley (CBP) Style GuideProduce standard practice correspondence including legal documentsUse CBP''s document management system (iManage) to accurately save and retrieve all documents and emails including proper use of versions and CBP''s document naming protocolsUse DocuSign when requiredLodging documents with Titles QueenslandDestruction of documents with Titles QueenslandAccurately collate and photocopy required attachments to letters or documentsEnsure electronic and physical filing is undertaken on a daily basis for all authorsOpen and close matters within 24 hours of receiving instructions ensuring you adhere to CBP''s relevant policy and including where necessary creating the physical fileBook travel and accommodation when required, in accordance with CBP travel protocolsEnter authors'' timesheets daily and follow up if daily timesheet is not received (ensuring everything is posted before end of month or other billing)Prepare finance reports in relation to clients and matters as requiredPrepare bills, editing time entries and attaching creditors tax invoices including meeting any relevant client service standards and requirements of retainersWhere required upload bills to third party electronic billing systems and perform bill status enquiries in these systemsPerform matter enquiries and be able to update authors on fee and disbursement WIP and invoice paid statusesPrepare cost agreements for all new matters where required and file digitally within Elite 3E; prepare updated costs agreements on a yearly basis for continuing clientsGenerate trust statements on a yearly basis to send to clientsMaintain authors expenses through Zeno, ensuring that the appropriate entries are entered and process in a timely basis and in line with CBP policyMaintain contact and marketing information using InterActionWork efficiently and proactively to ensure you assist your allocated authors to maintain an organised practiceAssist other legal assistances within the practice group as your workload allowsOther tasks that may arise from time to time as requested by your direct supervisor(s) or a Human Resources representativeAbout you:3 years'' experience in a property administration/legal assistant roleProficiency with Microsoft Office packages (Word, Excel, PowerPoint, Outlook)Experience working with Elite Practice Management System or similarExperience working with iManage or similarKnowledge and experience of property lodgement and settlement systems, including PEXAHighly organised and able to prioritise workload, be flexible, work autonomously and to tight timeframesKnowledge of legal terms, procedures trust accounting requirementsThorough understanding of key clientsCommunicate effectively with all members of the practiceExcellent grammar, spelling and attention to detailStrong communication skillsStrong time management skillsStrong attention to detailMaintain practice and client confidentiality at all timesRespect and enhance CBP''s culture and align with CBP''s strategic goalsAlignment with CBP''s vision and valuesOur culture focuses on excellence without losing sight of work-life balance. We work hard for our clients but we also make sure we put our people first. Whether it''s taking advantage of our discounted gym memberships across Australia, joining one of our all-star sports teams or enjoying a complimentary massage, Colin Biggers & Paisley offers a suite of unique employee benefits.Our people are given every opportunity for both career progression and personal growth. We continually invest in our people and support and encourage them as they grow within the practice.Inclusion and Diversity is a priority for us. Diversity to us means diversity in gender, age, ethnicity, religion, sexual orientation and ability, and inclusion for us means inclusion for all. We are committed to fostering a truly diverse workforce that is inclusive of everyone. Our aim is to be recognised as a leading provider of inclusion and diversity in the legal profession.We welcome applications from all backgrounds regardless of gender identity, age, sexual orientation, disability or ethnicity.We look forward to receiving your applicationSeniority levelSeniority levelNot ApplicableEmployment typeEmployment typeFull-timeJob functionJob functionLegalIndustriesLaw Practice, Legal Services, and Administration of JusticeReferrals increase your chances of interviewing at Colin Biggers & Paisley by 2xGet notified about new Legal Assistant jobs in Brisbane, Queensland, Australia.Brisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 6 days agoBrisbane, Queensland, Australia 2 months agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia $89,514.00-$98,158.00 1 week agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia A$75,000.00-A$89,200.00 4 weeks agoBrisbane, Queensland, Australia 1 month agoBrisbane, Queensland, Australia 3 weeks agoBrisbane, Queensland, Australia $74,641.00-$94,678.00 2 weeks agoBrisbane, Queensland, Australia 1 month agoBrisbane, Queensland, Australia 2 weeks agoBrisbane City, Queensland, Australia A$70,000.00-A$85,000.00 3 weeks agoLegal Assistant - Litigation and Dispute ResolutionBrisbane, Queensland, Australia 6 hours agoBrisbane, Queensland, Australia 4 months agoNathan, Queensland, Australia A$73,623.10-A$77,680.40 2 weeks agoBrisbane, Queensland, Australia A$80,000.00-A$100,000.00 2 days agoBrisbane City, Queensland, Australia A$85,000.00-A$95,000.00 3 weeks agoBrisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 3 weeks agoBrisbane City, Queensland, Australia 3 days agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 14 hours agoBrisbane, Queensland, Australia 6 days agoBrisbane, Queensland, Australia 1 day agoBrisbane, Queensland, Australia 1 week agoLegal Counsel - Corporate and Commercial | General Counsel''s OfficeBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 4 hours agoBrisbane, Queensland, Australia 1 month agoBrisbane, Queensland, Australia 1 day agoBrisbane, Queensland, Australia 11 hours agoBrisbane, Queensland, Australia 1 day agoBrisbane, Queensland, Australia 1 week agoLegal Operations Assistant - Class ActionsBrisbane, Queensland, Australia 23 hours agoSt Lucia, Queensland, Australia 6 days agoBrisbane, Queensland, Australia 1 week agoWere unlocking community knowledge in a new way. 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