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Join to apply for the Pharmacy Administration Coordinator role at Northern Sydney Local Health District2 days ago Be among the first 25 applicantsJoin to apply for the Pharmacy Administration Coordinator role at Northern Sydney Local Health DistrictCoordinate and support the delivery of high-quality pharmacy services in a leading healthcare environment.Employment Type: Temporary Part Time until 17 October 2025 (with possibility of ongoing employment)Position Classification: Administration Officer Level 5Remuneration: $38.39 - $39.26 per hourHours Per Week: 26Requisition ID: REQ586407Who we are: We are a health service that touches thousands of lives across the Northern Sydney Local Health District, together as a team of like-minded people. We are passionate, driven and have the skills and knowledge to care for our patients whilst creating the best services possible. Our teams have meaningful, interesting and rewarding work everyday. We challenge and nurture each other, sharing our knowledge and experience so that we can deliver better care for everyone Theres a real sense of belonging here because we value and respect our patients, employees, and teams voices. Youll feel a real privilege being a trusted caregiver in our patients, their families, their carers, and our communities lives.NSLHD is proud of our diverse and inclusive workplaces, a place where health care professionals can thrive and feel they belong. We are committed to ensure that all our people feel respected and participate safely within a work environment without aggression, sexual harassment, discrimination, and racism.Where you''ll be workingRoyal North Shore Hospital Pharmacy DepartmentWhat You''ll Be DoingThe Pharmacy Administration Coordinator is responsible for delivering high-level administrative and executive support to the Director of Pharmacy and for coordinating the administrative functions of the Royal North Shore Hospital (RNSH) Pharmacy Department. This role ensures the smooth operation of departmental systems, supports governance and compliance activities, and contributes to the effective delivery of pharmacy services.The position plays a key role in managing internal processes, including human resources administration, financial transactions, and maintenance of physical resources. It oversees the responsibilities of the Pharmacy Administration Officer and shares general reception duties, ensuring a professional and responsive administrative service across the department.A core function of the role is to provide efficient and accurate administrative support to key medication governance committees, such as the NSLHD Drugs and Therapeutics Committee, the RNSH Medication Safety Committee, and the Antimicrobial Stewardship Committee. This includes preparing agendas and minutes, coordinating documentation, and ensuring timely follow-up of committee actions.The Pharmacy Administration Coordinator is also responsible for managing invoicing processes related to revenue and cost recovery, including the preparation and reconciliation of invoices for external facilities, clinical trial sponsors, and non-Medicare eligible patients. The role liaises with internal stakeholders such as Finance and Procurement to ensure compliance with financial policies and procedures.In addition, the position supports the departments human resource functions by maintaining accurate payroll data, assisting with recruitment and onboarding, and ensuring staff records are up to date. The role also contributes to quality improvement initiatives, risk management processes, and the maintenance of digital and physical resources.The Pharmacy Administration Coordinator ensures that the administrative operations of the Pharmacy Department are efficient, compliant, and aligned with organisational goals, enabling the delivery of safe, high-quality, and patient-centred pharmacy services.People of Aboriginal and/or Torres Strait Islander background are encouraged to apply.Candidates Will Need To Meet The Following CriteriaExperience in providing high-level administrative support, including managing executive correspondence, coordinating meetings, and preparing reports and documentation within a complex healthcare or multidisciplinary environment.Strong organisational and time management skills, with the ability to manage a varied workload, prioritise tasks, meet competing deadlines, and set boundaries.Experience supporting governance or committee processes, including coordinating agendas, distributing papers, taking minutes, and managing follow-up actions for formal committees or working groups.Need more information?Click here for the Position DescriptionFind out more about applying for this positionFor role related queries or questions contact Suzanne Olding on Suzanne.Olding@health.nsw.gov.auThis is a NSW Health Category A position which requires immunisation and screening for certain diseases. The full list of requirements are outlined in theNSW Health OASV Policy (Page 11).You will be required to complete theOASV Undertaking/ Declaration FormandTB Assessment Toolduring the recruitment process. Please upload this with your application along with any other vaccination evidence that you may have.Applications Close: 5 August 2025Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesHospitals and Health CareReferrals increase your chances of interviewing at Northern Sydney Local Health District by 2xGet notified about new Administrative Coordinator jobs in St Leonards, New South Wales, Australia.Sydney, New South Wales, Australia 2 days agoMillers Point, New South Wales, Australia 6 months agoSydney, New South Wales, Australia 2 weeks agoSt Leonards, New South Wales, Australia 6 days agoExecutive Assistant to CEO & COO | High Growth Start-Up | $120k + superSydney, New South Wales, Australia A$120,000.00-A$120,000.00 4 days agoSydney, New South Wales, Australia 5 days agoAdministration Positions - Immediate StartsSt Leonards, New South Wales, Australia 2 days agoSydney, New South Wales, Australia 6 months agoSt Leonards, New South Wales, Australia 1 week agoMillers Point, New South Wales, Australia 2 months agoExecutive Assistant to Country Manager - AustraliaSydney, New South Wales, Australia 2 weeks agoSt Leonards, New South Wales, Australia 1 week agoExecutive Assistant to the General Manager''s Unit (Administrative Officer Level 6)Balmain, New South Wales, Australia 6 days agoNorth Ryde, New South Wales, Australia 6 days agoSydney, New South Wales, Australia 19 hours agoAdministrative Officer (Level 3) - Admissions DepartmentNorth Sydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 23 hours agoExecutive Assistant to the General Manager''s Unit (Administrative Officer Level 6)Sydney, New South Wales, Australia 6 days agoAdministrative Officer (Level 3) - Admissions DepartmentAdministrative Officer (Level 4) - Cell & Molecular TherapiesSydney, New South Wales, Australia 1 day agoSydney, New South Wales, Australia 1 month agoReceptionist/ Administration Assistant RydalmereRydalmere, New South Wales, Australia 5 days agoSt Leonards, New South Wales, Australia 2 days agoRandwick, New South Wales, Australia 15 hours agoSydney, New South Wales, Australia 4 days agoSydney, New South Wales, Australia 19 hours agoMoorebank, New South Wales, Australia 1 day agoWere unlocking community knowledge in a new way. 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