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Join to apply for the Mobilisation Coordinator role at Parabellum International2 days ago Be among the first 25 applicantsJoin to apply for the Mobilisation Coordinator role at Parabellum InternationalGet AI-powered advice on this job and more exclusive features.Are you an experienced Mobilisation Coordinator with expertise in mobilisation and planning? We are looking for you!Join our team and contribute to the success of our organisation while fostering a positive and productive workplace environment.The position is based at our head office located in Naval Base 6165.About The RoleAs a Mobilisation Coordinator, you will play a pivotal role in ensuring the smooth and efficient operation of site mobilisation and administrative processes.Your Key Responsibilities Will IncludeCoordinating the onboarding and mobilisation of site teams to various worksites, adhering to strict timelines and ensuring efficiency.Gaining a comprehensive understanding of the specific operational requirements of each worksite.Facilitating seamless communication between work sites and our staff through phone, text messages, and email correspondence.Preparing, managing, and maintaining all necessary documentation to facilitate seamless site entry for teams.Organising flights, travel, and accommodation to ensure personnel are mobilised according to the roster.Managing leave requests and maintaining accurate and up-to-date rosters and schedules.Ensuring all personnel meet site-specific requirements, including qualifications, medical clearances, and inductions.Submitting site entry documentation to clients in compliance with their procedures and systems.In conjunction with HR, onboard and appropriately mobilise qualified employees for allocated projects ensuring they meet project-specific requirements.Lead the seamless mobilisation of personnel to allocated sites, ensuring alignment with project timelines and operational needs.Utilise training, checklist, mobilisation, and planning software such as ERMS, SuccessFactors, My Pass, and INX to streamline processes, manage personnel data, and track qualifications (as required).Establish and maintain clear lines of communication with site supervisors, employees, and other stakeholders. Regularly update them on project requirements, schedule changes, and any relevant information.Develop and maintain a robust organisational system to efficiently manage mobilisation requirements. This includes tracking employee qualifications, coordinating travel arrangements, managing timesheets, site access requirements and tracking and checking purchase orders and invoices.Provide reporting (weekly, monthly, or as requested) to management.Required Skills and Qualifications:To Be Successful In This Role, You Should PossessA minimum of 3 years experience in a similar mobilisation or administration role.Proficiency in using ERMS and INX systems (highly advantageous).Excellent written and verbal communication skills.A strong understanding of customer service principles, ensuring satisfaction for clients and team members alike.Advanced skills in Microsoft Office, particularly Excel and Outlook.Exceptional organisational abilities and attention to detail.A proactive personality and the ability effectively manage multiple projectsExcellent people management skills are a must.Parabellum International is an equal opportunity employer. We encourage applicants from diverse backgrounds including veterans, military and defence to apply.At Parabellum International, our core values of transparency, agility, family, making a difference, and going above and beyond are at the forefront of everything we do.If you share these values and are ready to advance your career with a company that invests in your growth and success, we want to hear from you.If you are ready to take on a challenging and rewarding role with a forward-thinking organisation, we would love to hear from you! Click Apply Now or email us at [email protected] with your CV.Join us in making a difference at Parabellum International!Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionOtherIndustriesMiningReferrals increase your chances of interviewing at Parabellum International by 2xGet notified about new Coordinator jobs in Naval Base, Western Australia, Australia.Perth Airport, Western Australia, Australia 1 month agoPerth Airport, Western Australia, Australia 2 months agoPerth, Western Australia, Australia 4 days agoBroadcast and Media Operations CoordinatorPerth, Western Australia, Australia 2 days agoNorth Perth, Western Australia, Australia 5 days agoProperty Manager / Maintenance CoordinatorPerth, Western Australia, Australia 2 weeks agoPerth, Western Australia, Australia 1 week agoForrestfield, Western Australia, Australia 4 days agoBrand and Communications Coordinator - WebsitePerth, Western Australia, Australia 1 week agoPerth, Western Australia, Australia 3 days agoPerth, Western Australia, Australia 10 months agoInformation Technology Support CoordinatorPerth, Western Australia, Australia 3 weeks agoPerth, Western Australia, Australia 2 weeks agoPerth, Western Australia, Australia 1 week agoFundraising and Community Engagement CoordinatorDigital Communications & Systems CoordinatorPerth, Western Australia, Australia 6 days agoWilletton, Western Australia, Australia 2 weeks agoPerth, Western Australia, Australia 2 weeks agoMandurah, Western Australia, Australia 2 days agoPerth Airport, Western Australia, Australia 3 weeks agoPerth, Western Australia, Australia 1 week agoDarling Downs, Western Australia, Australia 1 week agoAssistant Manager - Perth South of RiverMelville, Western Australia, Australia 3 weeks agoPerth, Western Australia, Australia 2 weeks agoCannington, Western Australia, Australia 4 weeks agoEast Perth, Western Australia, Australia 3 days agoPerth, Western Australia, Australia 3 weeks agoNorth Perth, Western Australia, Australia 6 days agoKwinana Beach, Western Australia, Australia 6 days agoWere unlocking community knowledge in a new way. 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