Job Title

Office Manager Location: Dandenong South VIC Job Type: Full-time Salary: AUD $75,000 $95,000 per year About VICTILES VICTILES Tiling is a professional tiling project management company known for its efficient and quality workmanship. We focus on understanding our clients ideas and turning them into reality while managing all aspects of tiling projects with care and precision. We lay all types of tiles for internal and external wall and floor applications. Our goal is to provide products and services that reflect high standards of quality, reliability, durability, and value for money. With an honest, efficient, and friendly service, we have built a strong reputation and long-term partnerships across Melbourne and beyond. About the Role We are seeking a dedicated Office Manager to join our growing team. This role is ideal for an experienced professional with strong administrative and people management skills who enjoys creating order, improving processes, and supporting a productive office environment. You will be responsible for overseeing day-to-day office operations, managing administrative systems, and supporting HR and finance functions to ensure smooth and efficient business performance. Key Responsibilities: Lead and manage the overall daily operations of the office, ensuring smooth workflow, effective interdepartmental communication, and timely completion of tasks. Plan, allocate, and monitor the use of office space, facilities, and resources to optimise operational efficiency and maintain a productive work environment. Oversee administrative processes including procurement, inventory management, supplier coordination, and maintenance of office equipment, ensuring cost-effectiveness and high service standards. Supervise, guide, and support the administrative and HR team, assigning tasks according to individual strengths, monitoring performance, and conducting regular evaluations to maintain team effectiveness. Manage comprehensive human resources functions including recruitment coordination, staff onboarding, promotions, performance management, payroll processing, training, and development, ensuring compliance with relevant laws and internal policies. Develop, maintain, and continuously improve organised filing and document management systems, ensuring records are accurate, secure, and easily accessible for business operations. Assist the finance team with routine bookkeeping, invoice processing, reimbursements, and other financial administration tasks, supporting accurate record-keeping and reporting. Coordinate closely with internal departments such as operations, logistics, customs clearance, and finance to facilitate smooth workflows, effective personnel deployment, and timely resolution of operational issues. Implement and monitor workplace health and safety measures, organise regular safety inspections and drills, and ensure compliance with internal policies, industry standards, and national regulations. Contribute to planning and reviewing office services, set priorities, define service standards, and recommend process improvements to enhance administrative efficiency and organisational performance. Support management with reports, schedules, and other administrative needs as required, providing timely and reliable information to assist decision-making. Qualifications and Skills: Diploma or Bachelors degree in Business Administration, Management, or a related field. Minimum 3 years of experience in office administration or management. Proven ability to lead small teams and coordinate multiple office functions efficiently. Strong organisational, problem-solving, and communication skills. Proficiency in MS Office Suite (Word, Excel, Outlook) and basic data management systems. Detail-oriented, proactive, and able to work independently with minimal supervision. Bilingual abilities (English and Mandarin) will be highly regarded due to communication with suppliers and partners. Why Join Us: Join a friendly, professional, and growing team environment. Play a key role in improving business efficiency and supporting company growth. Long-term and stable employment with a supportive management team. Convenient work location in Melbourne''s eastern suburbs. How to Apply: If you are an organised and motivated professional looking for a rewarding role in a growing company, we would love to hear from you. Please submit your resume and a brief cover letter via Adzuna.