Job Title

Add expected salary to your profile for insightsThe Office Manager is responsible for ensuring the efficient and effective operation of Saab''s WA Office in collaboration with a variety of internal and external stakeholders. You will Act as the first point of contact for queries relating to the management of maintenance and operational issues at the Saab Office.Further, the successful candidate will:FacilitiesCoordinate maintenance services for the Saab Office in collaboration with Saab Australia''s Facilities Team and in accordance with the National Facilities FrameworkUndertake onsite inductions with visitors, contractors and new staff and performs escort duties as requiredPurchase required items for the WA office (staff amenities, cleaning products, stationery etc.); andProvide occasional out of hours support.SafetyProvide exemplar leadership in the WHS domain by demonstrating the required behaviors and values outlined in the WHS Safety Charter.Assist the WHS Coordinator in implementing effective WHS hazard management.Liaise with the WHS Coordinator to provide a safe working environment for all staff, visitors and contractors including ensuring regular fire drills are conducted and first aid kits are stocked.Office ManagementAdhere to established administrative procedures and update the WA Office procedures as required.Perform and oversee all aspects of the front desk such as reception, visitor registration and inwards goods of office supplies.Reconcile monthly corporate credit card statementsProvide input into the Western Australia budget and forecastsAssist with event management for staff social events and on site official/VIP eventsLiaise with internal Functions to ensure the smooth operation of the WA officeKey ResponsibilitiesProvide recommendations on ways to improve systems and work practices.Undertake the role of Facility Security Contact for the WA OfficeUndertake ad hoc requests associated with office management such as staff briefings and events, awards co-ordination, office notices, storage etcPerform other duties as assigned by the Regional Manager - Western Australia; andComply with legislation and Company policies, processes and instructions, including those relating to non-discrimination, safety and duty of care and the quality management system.Flexible work arrangements such as occasional work from home / office and/or working in school hours and finishing at home will be considered for this role.About youYour skills and experience will include:Experience managing a small to medium sized office.Knowledge of administrative practices and procedures for maintaining quality and efficient administrative support.Highly developed organizational and time management skill including the ability to develop and maintain comprehensive administrative systems to manage information flow.The ability to work under pressure, including the ability to make judgments about competing priorities, initiate independent action as necessary, give close attention to detail and be flexible.Demonstrated high level of skill/experience in the use of Microsoft Office suite of products including Outlook, Excel, Word, Visio and PowerPoint.Demonstrated excellent time management skills and prioritization of taskExperience in defense or large complex organization would be preferredProblem solver and someone who can work with limited directionAs a defence security clearance is required for this role, applicants will be required to hold an Australian Citizenship and Defence Security Clearance NV1/NV2 level. If role has ITAR requirement, information including past and present nationality and citizenship may be requested to check eligibility for access to materials controlled under various export control regimes, including ITAR.About usSaab Australia is a defence, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. For over 30 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today''s challenges.From combat, communications, security and underwater systems, to mixed reality, cyber security and deployable health solutions, our extensive portfolio of products and services provide high-technology solutions for defence forces and civil industries across the globe.Apply today to join our crew and deliver solutions with purpose!Culture and benefitsWe employ over 1000 Australians and are committed to fostering a culture of excellence and enriching the employee experience.By joining Saab, you''ll be a part of a collaborative and supportive organisation, where your professional growth and work-life balance are emphasised. You''ll work within an innovative and vibrant workplace, while having the opportunity to develop a long-term, fulfilling career.As a valued team member of Saab Australia, you''ll access a variety of perks and benefits to support you and your family including:6 weeks paid leave each year14% superannuationFree Income Protection InsuranceFlexible working optionsAccess to the Saab shares matching schemeAccess to MySaab - our online store offering everything from cash back at hundreds of stores to discounts from exclusive partnersFor further information about a career at Saab, visit the page adjacent: ''Apply'' to submit your CV and cover letter in support of your application. Kindly observe that this is an ongoing recruitment process and in exceptional circumstances, the position might be filled before the closing date of the advertisement. We encourage applications as early as possible to avoid disappointment.By submitting an application to Saab, you consent to undertaking workforce screening activities including, but not limited to: reference checks, Australian Federal Police check, verification of working rights and qualifications, sanctions screening and a pre-employment medical declaration.Saab Australia is an Equal Opportunity Employer and encourages Aboriginal and Torres Strait Islanders to apply. We also welcome applications from individuals with culturally diverse backgrounds.Saab Australia is a nationally recognised Veteran Employer of Choice that welcomes the interest of ex-service members, veterans and their families.Unlock job insightsSalary match Number of applicants Skills matchSaab Australia is a defence technology, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. We develop high-technology solutions for allied nations, as well as civil security and aviation technology with major installations in prisons, airports and iconic public spaces. For 35 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of todays challenges. We''re innovators by nature, and exceed when there''s a new challenge - continually diversifying our offering based on decades of proven success.Saab Australia is a defence technology, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. We develop high-technology solutions for allied nations, as well as civil security and aviation technology with major installations in prisons, airports and iconic public spaces. For 35 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of todays challenges. We''re innovators by nature, and exceed when there''s a new challenge - continually diversifying our offering based on decades of proven success.Perks and benefits 14% Superannuation 6 weeks leave per year Saab shares matching scheme MySAAB corporate discounts Flexible work arrangements Support for professional and personal development Active social club and sports club Free income protection insurance #J-18808-Ljbffr