Job Title

Office Coordinator Join to apply for the Office Coordinator role at Foundation House Victoria (VFST Inc.) Rebuilding shattered lives: supporting people of refugee background to recover from torture and other traumatic events. A full-time, ongoing position with a values-based organisation. Based in our Dandenong office, with local parking, close to PT. Salary of $94,793 plus super, leave loading, salary packaging. The role Reporting to the Regional Manager Southeast, the Office Coordinator position is responsible for the efficient management of reception, administration and maintenance of the Dandenong site, with oversight of our Ringwood office. Key Responsibilities Include Coordinate and deliver efficient and professional reception, ensuring a traumainformed, supportive and professional service to clients, visitors and staff. Proactive and responsive management of maintenance issues ensuring safe and costeffective management of repairs, suppliers and contractors. Administrative services including fleet management, facilities bookings, purchasing of office supplies/furniture/fittings and building security. Establish and operate Dandenong office systems and processes efficiently to deliver the smooth operation of support services for staff and clients. Provide support to management team meetings, including meeting setup, preparing and distributing agendas and minutes. Lead, motivate and mentor administration staff to achieve individual potential and organisational goals, ensuring operational issues are managed effectively. What youll need to successfully apply Prior office coordination experience with a proven ability to lead and coordinate a small administration team. Strong office administration skills related to finance administration, facilities management, and provision of client/customer support services. Welldeveloped verbal and written communication skills to communicate effectively with clients, visitors and staff at all levels within an organisation. Strong organisational and timemanagement skills with the ability to prioritise and meet deadlines. Intermediate to advanced knowledge and competency in Microsoft Office programs. Ability to build rapport, be sensitive and understand the needs of people from diverse backgrounds. In return An attractive remuneration package of $94,793 plus superannuation and annual leave loading. Salary packaging benefits of up to $18,550 and novated car leasing options. A role with true purpose to make a difference in peoples lives. A welcoming, highly diverse and supportive team environment. Access to our Employee Assistance Program (EAP) for staff and family members. About Foundation House We are a statewide agency offering services throughout Victoria with approximately 250 staff across six offices and partnerships in regional and rural Victoria. We are valuesdriven, committed to improving life outcomes for refugee background survivors, an inclusive and equalopportunity employer, a Child Safe organisation, and actively play a part in combating family violence. How to apply Please upload your CV and a cover letter (maximum one to two pages) outlining why you are suitable for this role and how you meet the selection criteria as described above. Applications are due to close 14th of November 2025 Applications may be considered as they are received, and job ads may close early. Contact For enquiries, please contact Justin CurreenHarris from our HR Team via [email protected] or by phone on 03 9389 8985. Appointment to the position is subject to a satisfactory National Police Check, Working with Children Check and Reference Check process. If you have lived for a continuous period of 12 months or more in another country within the last 10 years, an International Police Check from that country will also be required. The successful applicant must be able to demonstrate proof of the Right to Work in Australia. Seniority level MidSenior level Employment type Fulltime Job function Administrative Industries Individual and Family Services #J-18808-Ljbffr