Job Title

The TeamThe Administrative Assistant is part of a collaborative and client-focused team within the Department of Health Tasmania, often working in units such as the Office of the Chief Risk Officer (OCRO) or community health centres. The team supports a wide range of administrative functions that are essential to the smooth operation of Tasmanias public health services. This includes managing reception duties, coordinating appointments, maintaining records, and supporting internal communications. The RoleAs part of a multi-disciplinary team delivering high quality mental health services in accordance with the Mental Health Services Strategic Plan, Mental Health Service principles, National Mental Health Standards, Agency policy, legal requirements and relevant professional competencies, the Administrative Assistant: Provides day to day administrative support to a designated team/unit within Mental Health North. Contributes towards optimal administrative and business support processes. You will need to: Provide telephone and reception services, assist with client outpatient bookings, and ensure the prompt, sensitive and confidential handling of enquiries and routine matters. Manage and maintain medical and general filing and information systems in a timely and proficient manner, including updating of client details on the computer system. Undertake coding, entry and dissemination of accounts, generating purchase orders, and maintaining service unit petty cash, ensuring accurate storage, access and usage. Note: Please refer to the Statement of Duties for all the selection criteria of this position to address in your application. Details of appointmentPermanent part time, day worker position, working 30.4 hours per fortnight, commencing as soon as possible.Hours to be negotiated with the successful applicant. Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies. Salary$66,049 to $70,993 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount.Salary range is in accordance with Public Sector Unions Wages Agreement 2022. Salary PackagingYoull have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible. Benefits A range of leave entitlements, including study leave and Professional Development Support. Fitness Passport You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family. More information about our Employee Benefits can be found here EligibilitySuccessful applicants will be required to meet the essential criteria. Current Tasmanian Working with Children Registration (CAMHSN positions only). Registration/licences that are essential requirements of this role must remain current and valid at all times whilst employed in this role and the status of these may be checked at any time during employment. It is the employees responsibility to ensure that registration/licences remain current and to advise the Employer if their circumstances change. This includes notifying the Employer if a registration/licence is revoked, cancelled or has its conditions altered. Applicants should note the following criteria are desirable: Current Drivers Licence. Completion or working towards Certificate III in Business Administration. Note: Please refer to the Application Guide for more information of pre-employment check. DownloadsDownload the Statement of Duties and any Associated DocumentsWe encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.Statement of Duties:Administrative Assistant Band 2 (WORD)Application Guide:Department of Health - Applicant Guide (WORD) How to applyApply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required. Applications from Recruitment agencies will not be accepted for this role For more informationApplicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.Name: Jacqueline BrownPosition: Team Leader - Adult and Older Persons Community Mental Health ServicesPhone number: (03) 6777 4985Email address: [email protected] What it is like working at the Department of HealthCompassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!Make It Tasmania | Move for a great lifestyleOne Health Podcast - SpotifyOne Health Podcast - AppleTasmanian Health Careers | TasmanianRespecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities. #J-18808-Ljbffr