Job Title

Administrative Support Officer Events and Engagement Position Vacant Permanent Position Commencing 20 January 2026 Parttime, Termtime, 25 hours/week Position Summary The Administrative Support Officer Events and Engagement provides vital administrative and logistical support for school events and community engagement initiatives. Reporting to the Director of Communications and Development, this role coordinates event bookings and logistics, manages supporting documentation, and ensures smooth communication between departments to deliver high-quality school events. The role requires strong organisational skills, attention to detail, and the ability to work proactively across multiple tasks and deadlines. Selection Criteria Strong organisational and timemanagement skills: Demonstrated ability to coordinate multiple events and projects simultaneously, ensuring all logistics, documentation, and communications are accurate and delivered on time. Effective communication and interpersonal skills: Proven ability to liaise professionally with staff, external stakeholders, and community members, fostering collaboration and ensuring the smooth delivery of school events and engagement initiatives. Applying for the Position Preemployment checks form part of the appointment process and cover matters such as Student Protection, Workplace Health and Safety, School Procedures and Policies, etc. Further information about these policies and procedures is available on the Schools website. The St Lukes Anglican School Staff Recruitment and Selection Policy and the Staff Conduct Guidelines and Expectations Policy apply to this position. Application Requirements A copy of your resume, including education qualifications relevant to the duties and selection criteria, and a summary of relevant work and education history (maximum 4 pages). It is encouraged to also upload a short video (maximum 2 minutes), introducing yourself and outlining why you would like to work with us at St Lukes Anglican School. Please submit your application via email to: [email protected] Applications close at 10:00 am Tuesday 4 November. The closing date may be reduced or extended as determined by business needs. Key Responsibilities Event Coordination and Logistics Assist with the planning, organisation, and delivery of key school and community events (e.g., Foundation Day, staff functions, enrollment events) to ensure they are on time, within budget, and to a high standard. Coordinate eventrelated bookings, including venues, equipment, catering, and other required resources. In consultation with relevant staff, prepare and maintain supporting documentation, including risk assessments and postevent evaluations and summaries. Liaise with staff across departments to ensure professional preparation and execution of events. Record and maintain accurate event details in the school calendar and timetable systems. Work closely with the Daily Organiser to confirm event timing, room allocations, and staffing requirements for eventrelated activities. Actively participate in projects where requested, contributing meaningfully to team discussions and meetings. Provide onsite logistical assistance, including setup and packdown for events as required. Communications and Documentation Coordinate internal communication related to event planning and requirements. Maintain clear records of bookings, schedules, and correspondence. Assist with photography and the collection of visual content at school events. Support the development and distribution of promotional or event materials where needed. Assist in tracking and filing eventrelated risk assessments and approvals. General Administrative Support Welcome and assist guests and visitors at school events. Provide occasional support for reception duties, phones, or student services. Run errands or source materials related to events. Participate in team meetings and planning discussions as requested. Other key responsibilities as determined by the principal, heads of school, director of communications, and/ or business manager. Relationship Management and General Administrative Support Build and maintain effective working relationships with staff across all areas of the school, including senior leadership. Actively contribute to team discussions and participate in projects as required. Maintain a clear understanding of the roles and responsibilities of staff supporting schoolwide initiatives. Welcome and assist guests and visitors on behalf of the business manager or communications team, ensuring a warm, professional reception. Provide backup support for incoming calls and reception duties when required. Assist with student services tasks as needed during peak periods or staff absences. Run occasional errands or source materials to support events and engagement activities. Knowledge and Experience Proficiency in computing and mobile app use, including GSuite, Microsoft Word, Excel, and social media platforms. Ability to efficiently use the internet for research and idea generation. Experience using internal systems and learning new software quickly. Prior experience in an administrative, events, or communicationsrelated role. Proficiency in photography. Experience in videography, graphic design, or data analysis (desirable). Skills and Attributes Friendly, engaging, and professional interpersonal style. Strong attention to detail and accuracy in administrative tasks. Excellent written and verbal communication skills. Welldeveloped organisational and timemanagement skills, with the ability to multitask and manage competing priorities. Ability to work both independently and collaboratively. Discretion and professionalism required when handling confidential information. Education / Professional Qualifications Essential: Current Working with Children Check (Blue Card) or exemption notice. Desirable: Current First Aid, CPR certificate; completion of or working towards a qualification in marketing, communications, or a related field; training or experience with graphic design tools (e.g., Adobe Photoshop) (desirable). General Terms of Appointment Be supportive of the Anglican Ethos of the School. Support the Strategic Plan and the School Improvement Plan. Demonstrate loyalty, confidentiality and support for the principal and the school at all times. Maintain professional presentation and communication. Take full responsibility for compliance with the Staff Conduct Guidelines and Expectations Policy. Take full responsibility for compliance with the Our Commitment Creating Environments for Children and Young People to Thrive (ASC Code of Conduct). Take full responsibility for compliance with all school policies and procedures. Uphold the school values of Faith, Performance, and Honour. Immediate Supervisor Director of Communications and Development. Key Relationships Effective working relationships with the principal, the executive and senior leadership team. Internal and external liaison with all staff, students/children, parents and various other stakeholders such as external providers. Additional Information The role statement is a guide only and is not intended to be an exhaustive list of duties attached to this position. Duties may vary over time to reflect the changing needs of the school. Employees may be required, from time to time, to undertake duties that are outside their usual role or area of speciality, but within their skills, competency, and capability. Role Statements are reviewed annually in line with the requirements and changing environment of the School. #J-18808-Ljbffr