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Join to apply for the Executive Assistant to Chief Executive role at Victorian Convention and Event TrustJoin to apply for the Executive Assistant to Chief Executive role at Victorian Convention and Event TrustGet AI-powered advice on this job and more exclusive features.Supporting our Chief Executive, this is a high- impact, high- visibility role at the heart of our organisation, ideal for someone who thrives in a fast-paced environment, demonstrates impeccable judgement, and is committed to excellence in service delivery.You will demonstrate high level of professionalism and critical thinking in anticipating the Chief Executives (CE) needs, passing on critical information in a timely manner.In addition to supporting the CE, this position is also responsible for calendar management for the Chief Strategy and Governance Officer (CSGO), and providing administrative support to the Trust, including preparation of Trust & Sub Committee meetings and documentation.Due to the nature of this role, occasional out-of-hours contact may be required to support the Chief Executive and Trust. This position has a high contact requirement on site.Key responsibilities:Calendar & Correspondence Management: Prioritise and manage the CEs and CSGOs schedule, triage communications, and ensure timely responses.Board & Committee Support: Prepare agendas, papers, and minutes for Trust and sub-committee meetings; liaise with the Ministers office for board appointments.Leadership Team Coordination: Support planning, workshops, and meetings including document management and action tracking.General Administration: Manage travel, expenses, document preparation, and reporting.Records & Systems: Maintain high-quality records and manage platforms like Diligent Boards and Microsoft Teams.About youYoure a trusted professional with a proven track record supporting senior executives.You bring discretion, diplomacy, and a proactive mindset to everything you do.You have expertise in board meeting preparation and executive-level minute taking.You possess exceptional time management, communication, and organisational skillsYou are proficient in Microsoft Office, Teams, PowerPoint, and Adobe Acrobat.With a proactive, autonomous work style with a keen eye for detail you anticipate your executives needs.Experience with Diligent Boards is desirable, but not essentialReady to ApplyIf youre ready to take on a pivotal role supporting executive leadership and contributing to the success of our Trust, wed love to hear from you.*Noting that candidates may be contacted earlier than the above-mentioned date.Our CultureJoin a team that values collaboration, creativity, and cultural respect, and help us create something truly special.At VCET, were committed to an inclusive workplace where everyone belongs. We welcome diverse backgrounds and experiences. If you need adjustments during the application or interview process, were happy to assistWho is VCET?With over 30 years of event management expertise, the Victorian Convention and Event Trust (VCET) is the powerhouse behind two of Victorias most iconic venuesMelbourne Convention and Exhibition Centre (MCEC) and the soon-to-open Nyaal Banyul Geelong Convention and Event Centre.Why Work with VCET?Be where the action isshaping Victorias most exciting event venues.Work in world-class spaces designed for innovation and connection.Join a workplace driven by sustainability, inclusivity, and creativity.Help bring Melbourne and Geelongs energy, stories, and spirit to life.Enjoy exclusive perks, from event discounts to wellness initiatives.Make an ImpactWe dont just talk about community; we invest in it. Through our partnerships with leading Australian charities, we contribute nearly $2 million annually to causes that champion sustainability, inclusivity, and innovation.Acknowledgement of CountryWe acknowledge the Traditional Owners of the lands on which we operate our venues in Narrm and Djilang; the Wurundjeri Woi Wurrung and Wadawurrung peoples of the Kulin Nations. We pay our respects to Elders of all First Nations communities and seek to honour the long-standing tradition of building community and exchanging ideas on these landsSeniority levelSeniority levelAssociateEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesEvents ServicesReferrals increase your chances of interviewing at Victorian Convention and Event Trust by 2xGet notified about new Executive Assistant jobs in Melbourne, Victoria, Australia.Melbourne, Victoria, Australia A$85,000.00-A$95,000.00 1 week agoMelbourne, Victoria, Australia 2 weeks agoExecutive Assistant to GM - Marketing, Loyalty & eCommerceDocklands, Victoria, Australia 3 days agoMelbourne, Victoria, Australia A$70,000.00-A$140,000.00 2 days agoSouth Melbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia A$100,000.00-A$120,000.00 2 weeks agoSouthbank, Victoria, Australia 2 weeks agoOffice Manager & PA to the CEO of Australia''s Fastest Growing Marketing AgencySouth Yarra, Victoria, Australia A$70,000.00-A$90,000.00 2 weeks agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 4 days agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 2 weeks agoChadstone, Victoria, Australia 10 hours agoAlbert Park, Victoria, Australia 2 months agoMelbourne, Victoria, Australia 1 week agoThe Victoria Hotel - Front Office ManagerPart-Time Property Manager, Doreen OfficeGladstone Park, Victoria, Australia 4 months agoMelbourne, Victoria, Australia 2 weeks agoOperations Lead - Scaling Technology startupPort Melbourne, Victoria, Australia 1 month agoBusiness Operations Lead - ISO9001 - Technology StartupPort Melbourne, Victoria, Australia A$100,000.00-A$120,000.00 11 hours agoMelbourne, Victoria, Australia 1 week agoExec Director Mission, Communications & Stakeholder RelationsMelbourne, Victoria, Australia 2 days agoExec Director Mission, Communications & Stakeholder RelationsMelbourne, Victoria, Australia 3 days agoSenior Accountant or Manager - Full Time - Office Based RoleMelbourne, Victoria, Australia 1 week agoGroup Manager, Procurement & Supply ChainMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 14 hours agoMelbourne, Victoria, Australia 2 days agoWere unlocking community knowledge in a new way. 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