Job Title

POSITION OVERVIEWHickory is seeking a proactive and detail-oriented Legal Administrator to join our dynamic legal team. This part-time role (2-3 days per week) offers the opportunity to transition into a full-time maternity leave cover in 2026. You''ll work closely with the General Counsel and Senior Legal Counsel, with some support to our Commercial Manager, and will play a pivotal role in supporting legal operations across the business.WHAT HICKORY CAN OFFERNovated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses.Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.Wellness & Fitness Amenities: Enjoy access to wellness and fitness facilities, including a yoga studio and gym, to promote a healthy lifestyle.Premium End-of-Trip Facilities: Benefit from premium end-of-trip amenities such as lockers, secure bike storage, towel and dry-cleaning service, and top-notch shower and change facilities.Modern Office Environment: Immerse yourself in a unique working environment within a state-of-the-art office building.CBD Convenience: Our location in the CBD offers easy access to public transport and is just a short walk away from Southern Cross Station, Southbank, South Melbourne Market, Albert Park, and more.RESPONSIBILITIESManage the legal inbox, triage requests, and allocate matters with relevant context.Maintain document integrity by saving emails and attachments in our document management system (M-Files) with accurate metadata.Oversee the contract library and ensure compliance tracking.Conduct preliminary contract reviews and prepare documents for execution.Coordinate legal briefs and manage court filing deadlines.Assist with trial preparation and litigation support.Ensure building licences are obtained and up to date.Support annual policy reviews and manage ASIC-related tasks.Maintain registers for contracts, licenses, policies, and claims.Assist with performance security processes and insurance renewals.Manage insurance claims.Distribute insurance certificates and coordinate project documentation.Schedule meetings, manage calendars, and prepare agendas/minutes.Support legal training sessions and due diligence activities.Provide general administrative support to the legal team.TO BE SUCCESSFUL IN THE ROLEProven experience as a paralegal or legal administrator, ideally in construction or property development.Strong ability to manage multiple stakeholders and lawyers with professionalism.Experience in contract administration and document management systems (e.g., MFiles).Tech-savvy with exposure to legal tech and e-discovery tools.Excellent calendar and meeting coordination skills.A proactive problem-solver with strong attention to detail and initiative.Submit your CV today. Due to the volume of applications, only successful applicants will be contacted - thank you for your understanding.Seniority levelEntry levelEmployment typePart-timeJob functionLegalIndustriesConstruction #J-18808-Ljbffr