Job Title

Our client seeks a Project HSE Administrator to join them in New South Wales working on the Balranald project. As a Project HSE Advisor / Administrator, you will be responsible for providing Site Project HS administration for the Site HS Team on site as directed by the Project Health and Safety Manager. What youll do The role responsibilities include : Prepare HSE meeting agendas, take minutes, tease out actions, place them in the action tracking register and follow up. Ensure that the records are maintained along with the HSE Master Register and all subsidiary registers (Note that we may not be responsible for maintaining the register, but we need to know where it is, whether it is complete and then be able to pull it up quickly during an audit). Assist with setting up and implementing investigations, developing and entering Investigation reports, chasing up evidence, correctly interpreting and accurately forming SMART actions, entering into the action tracking register and following up, Incident Register data management, Data integrity, Per HSE Manager instructions, developing Site Notices after being given the salient points by HSE Manager. Entering data into databases / programs as well as events into the Assurance System and obtain information from HS Advisors to move events to closure, training also maintain Actions in Assurance System. Adding / removing users from Burst SMS / setting up Burst SMS templates were required also monitor and manage team PPE stocks. Set up and manage HSE Files and folder structures, maintaining discipline with record management and remove or archive duplications or obsolete files, follow up on missing entries, (e.g. minutes, attendance registers) and Folder Management. Monitor the CRAW Reviews in Aconex so latest CRAW available to site team. Manage inductions, HS training sessions, coaching events and plans, including updating of content in Induction (at HSE Manager request), track induction attendance. Prepare for and organise audits, prepare evidence portfolios / registers, enter actions into action tracking register and follow up. Assist in hygiene, drug and alcohol monitoring and management activities, BAC record management. Manage the team safety equipment register, ensure equipment is signed out, in good condition and calibrated. Assist in document review management, (including Aconex), assist in / conduct document review, manage HSE document control, finding documents, generating reports. Manage Good to Go / Site Mobilisation Register at request of HSE Manager and monitor HSE Team Email Inboxes. Developing information reports from programs in WAS / KPI reports, prepare, collate, obtain information for Weekly and Monthly reports. Chemalert monitoring, reporting and understanding the process. Monitor Work safe and Legislative bulletins for relevant topics received from Management. Assist with reporting, prepare site notices for dissemination, incident data report generation from Assurance System, Training in generating reports. Proof reading of HS documents, notices, records as well as develop, format and document control HS forms, manage adhoc HS enquiries, Develop PowerPoint presentations for HS related meetings / training. Assist Contractors and Personnel in Journey Management Approval Process in JESI. Set up Teams and Users in JESI. Assist with campaign management and rolling out at the direction of the HSE Manager to coordinate and implement HSE initiatives and promotional activities targeted at continual improvement and achievement of stated HSE performance and objectives. Drive ongoing improvement to HSE systems and processes. What youll have Relevant years of experience in a working autonomously in time-dependent administrative roles - same or similar industry well regarded. Site based 14 / 7 roster requirements. Ability to deliver a quality product adhering to deadlines. Ability to adapt to changing priorities daily, work in a team or individual environment, Proactive, goal oriented with excellent attention to detail. Competent in the use of Microsoft Office Suite. Excellent customer focus and able to consistently meet Project needs. Effectively manages change to work tasks and the work environment and assists others with adapting to change. Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required. Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required. Act in the best interests of the company always and perform any other duties that are reasonably required from time to time. About Airswift We are an international workforce solutions provider with 1000 employees and 9000 contractors operating in over 70 countries. Our geographical reach, experience, and expertise across the energy, mining, infrastructure, and technology sectors are unparalleled. By joining our community, you gain exclusive access to our candidate portal ''Airswift Digital,'' offering early notification of upcoming assignments, access to our digital timesheet portal, and exclusive content designed to support your career development. We are passionate about providing equal employment opportunities and embracing diversity to benefit all. We actively encourage applications from any background. #J-18808-Ljbffr