Job Title

Executive Assistant to Chief Executive Officer Base pay range: A$150,000.00/yr A$175,000.00/yr Location: Melbourne, Victoria, Australia (hybrid model 4 days per week in office, occasional interstate travel for offsites) About the opportunity Were looking for a talented Executive Assistant to provide highcalibre support to our clients CEO and CFO in a fastgrowing ASXlisted organisation. This is far more than diary management its a strategic business partner role, offering broad exposure across executive leadership, board governance, internal communications and companywide initiatives. This is a great opportunity to join a closeknit EA team and play a vital role in shaping how senior leadership operates daytoday and over the long term. Key responsibilities Provide comprehensive EA support to the CEO and CFO: calendar and inbox management, travel, correspondence and prioritisation. Act as a trusted gatekeeper and adviser filter requests, manage workload, and protect executive focus time. Coordinate the full boardpaper process: receive, prioritise, track reviews and feedback, and liaise with Company Secretariat team for distribution. Support executive team meetings and quarterly leadership offsites, handling agendas, logistics, travel and followups. Partner with Internal Communications for CEO and leadership messaging: monthly allstaff updates, leadership forums, video communications and adhoc comms. Manage periodic town halls, investorrelated scheduling and financialresults cadence. Provide secondary support to the CFO including team comms and town hall coordination. Mentor a national EA team ensuring consistency, sharing best practices, onboarding, and supporting crossEA collaboration. Participate in EA recruitment and onboarding as required. What were looking for Proven EA or Executive Support experience at a senior level in a listed company or large corporate environment. Highly organised, proactive and able to thrive under changing priorities and tight timelines. A strong communicator with excellent written and verbal skills, able to liaise confidently with senior executives and stakeholders across the business. Comfortable with ambiguity and able to work independently anticipate needs, exercise sound judgement, and problemsolve on the go. A collaborative mindset capable of building relationships across leadership, comms, finance, investor relations, and the EA cohort. Demonstrated ability to manage boardlevel documentation and governance processes (or similar highvolume, highdetail work). A getthingsdone attitude someone who can think on their feet, adapt, and stay calm under pressure. Flexibility for some travel (interstate quarterly offsites) and occasional site visits. Why youll love this role Work closely with senior leadership, gaining broad exposure to company strategy, board governance, internal communications and senior stakeholder management. Be part of a strong, collaborative EA team where your voice will be heard and your contribution valued. Work in an evolving environment, where no two days are the same. A role with genuine impact helping shape how leadership operates, what priorities get attention, and how the business moves forward. Competitive remuneration package commensurate with experience. Location and work style Based in Melbourne, with a hybrid model typical expectation of 4 days per week in the office. Some interstate travel for quarterly leadership offsites and occasional site visits. Interviewing immediately apply now! Seniority level MidSenior level Employment type Fulltime Job function Administrative Industry: Utilities Referrals increase your chances of interviewing at MJD Recruitment by 2x #J-18808-Ljbffr