About the department The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Governments economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by: Growing innovative & competitive businesses, industries and regions Investing in science and technology Strengthening the resources sector. The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in peoples lives whilst contributing to improved outcomes for Australia and our people. If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australias future. Please see the APSCs APS Employee Value Proposition for more information on the benefits and value of employment within the APS. About the team We are Australias trade remedies authority - the Anti-Dumping Commission. The commission is responsible for undertaking investigations into allegations of unfair international trade practices involving goods entering Australia and administering Australias anti-dumping legislation. These investigations seek to deliver a level playing field for industry. Professionalism, excellence and independence underpins the commissions world-class reputation. The commission is a connected team of professionals with investigative, accounting, auditing, business, learning and development, legal, economic, and international trade skills and experience. We promote a positive workplace culture and support flexible working arrangements. Our goal is for staff to reach their full potential through engaging work and career growth opportunities, within a diverse, inclusive and connected team of peers and leaders. Our ideal candidate To undertake this role, you will be required to demonstrate that you have: strong communication and interpersonal skills with the ability to liaise effectively at all levels strong time management and organisation skills and the ability to effectively prioritise tasks a proactive can-do disposition with a track record of demonstrating initiative strong Microsoft Office suite skills the ability to apply a high level of confidentiality, judgement and initiative to all situations high standards of professional and personal integrity an ability to work calmly and effectively in a fast paced and dynamic environment attention to detail Previous Executive Assistant (EA) experience is not required if the ideal candidate has the right attitude, personality, and approach. Our department has a commitment to inclusion and diversity, with an ambition of being the best possible place to work. This reflects the importance we place on our people and on creating a workplace culture where each and every one of us is valued and respected for our contribution. Our ideal candidate adds to this culture and our workplace in their own way. The key duties of the position include: Secretariat for decision-making bodies (e.g. coordination of papers, agendas, minutes, and directly liaising with branch heads, directors and staff. provide executive secretarial and administrative support to the Commissioner including arranging meetings, email and diary management. manage deadlines and clearances, on behalf of the Commissioner, using judgement to prioritise and ensure timely adherence to timeframes. play a leadership role to the administrative support team across the ADC. build and maintaining relationships with internal and external stakeholder on behalf of the Commission in line with the APS Values and Code of Conduct and relevant departmental policies. work collaboratively across the executive team and the commission to support the Commissioner as required. coordinate and prepare correspondence and briefing material as required Additional responsibilities may include: support the implementation and management of project and program activities build technical expertise that contributes to business unit outcomes undertake research and analysis network across the department and APS, including having a high level of communication with Senior Executives and the Executive Support Team. Eligibility To be eligible for employment in the APS and the department, candidates must be Australian Citizens. Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level. Notes A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette. This vacancy is Melbourne based. If you have any questions, please reach out to the contact officer. Getting to know the Department of Industry, Science and Resources (DISR) The departments Enterprise Agreement and policies provide for a flexible working environment to assist staff balance their work and home life. Staff and managers work together to balance the operating needs of the department with the needs of the individual. Options may include full time/part time working arrangements, working from home or other arrangements. Our employees say they recommend our department as a good place to work. Our workplace is one that encourages and supports all employees to have a sense of belonging and a culture that allows them to bring their authentic selves to work every day. Our reconciliation vision supports a workforce with opportunities and career pathways for Aboriginal and Torres Strait Islander peoples. The vision allows them to feel empowered and helps to ensure that the department and broader community can benefit from the knowledge and experience of Australias First Peoples. We encourage applications from people of all ages, abilities, nationalities and backgrounds including Aboriginal and/or Torres Strait Islander people, mature age, culturally and linguistically diverse people, people of the LGBTIQA community and people with disability. The department wants to give candidates the opportunity to demonstrate their full potential during a recruitment process. We encourage candidates who require any adjustments or support as part of the recruitment process to reach out and discuss them with the jobs contact officer. Candidates are also welcome to contact our Inclusion team at industry.gov.au for a confidential discussion if you identify from any of these diverse backgrounds and would like to discuss how we can support you.
Job Title
Executive Assistant