Job Title

This is a permanent full-time position commencing Term 1, 2026 Located in the heart of the western suburbs, Swanbourne Primary School (PS) is a dynamic and inclusive learning environment catering for students from Kindergarten to Year 6. We pride ourselves on our strong community connections, commitment to excellence, and a culture that places children at the centre of everything we do. Our school is known for its engaging educational programs, rich extracurricular offerings, and a calendar full of exciting excursions, incursions, camps, and whole-school events. We value clear communication with families through platforms like Connect and Compass, and strive to maintain a warm, welcoming atmosphere for all. The Role As a School Officer, you will be the first point of contact in our busy front office and play a vital role in ensuring the smooth and professional operation of Swanbourne Primary School. You will work closely with the Manager Corporate Services and school leadership to provide high-quality administrative and financial support across a range of school functions. This includes greeting visitors and responding to enquiries with professionalism and warmth, helping to create a welcoming environment for students, families, and staff. You will be the face of the school, demonstrating a courteous and confident telephone manner and maintaining strong relationships with internal and external stakeholders. The role ideally requires strong organisational skills and attention to detail to ensure these operational systems run smoothly and securely. Key responsibilities may include: Accurate data-entry Maintaining student attendance records Filing General word processing tasks Preparing and distributing Connect and Compass notices Assisting with medical documentation and first aid records Supporting the administration of student health information Updating medical resources and start of year processes Overseeing the key registry Maintaining relief staff files Maintaining Duty Roster resources Coordinating maintenance requests and repairs across the school Ensuring accurate documentation of room bookings Support the administration team in keeping school databases and management systems accurate and up to date The role ideally requires strong organisational skills and attention to detail to ensure these operational systems run smoothly and securely. We are seeking a highly efficient, self-motivated individual who thrives in a collaborative team setting and contributes positively to school culture. The successful applicant will ideally demonstrate strong attention to detail, the ability to meet deadlines in a fast-paced environment, and a commitment to confidentiality and professionalism. A good working knowledge of Student Information System (SIS), Compass, and confidence using digital platforms is highly regarded. Applicants with Strong verbal and written communication skills, along with experience in applying customer service principles and practices are highly encouraged to apply. If you are passionate about education and enjoy being part of a supportive and forward-thinking school community, we encourage you to apply. Want to know more? Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF). Equity and Diversity We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds. Eligibility To work with us, you must: be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment. obtain a valid Working With Children Check before you start; and Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF). Application Instructions Apply online in two easy steps: Step 1: Select Apply for Job Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager. Step 2: Attach your documents Your application should include: A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position A maximum three (3) statement addressing the following selection criteria as outlined in the attached JDF Demonstrated experience in providing general office administrative support with ability to organise and prioritise tasks effectively. Demonstrated ability to use computers and a range of application software packages, particularly databases, spreadsheets and word processing. Demonstrated good verbal and written communication skills, including application of customer service principles and practices. Demonstrated good interpersonal skills and ability to work in a team environment. It is recommended you have your attachments ready before selecting Apply for Job. Your application must be received before the closing date and time. Late applications will not be accepted. For technical support submitting your application, you can call the Department of Educations Recruitment team on (08) 9264 41for assistance. Advertised Vacancy Number: IPS/SS1006932 Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position. The Department applies a four (4) day breach period to this selection process. Applications close: 4.30pm (AWST) on Tuesday, 2 December 2025