Job Title

ES1-3 Assistant Business Manager - HR & Finance (Aspiring Business Manager) Department of Education Victoria Saint Albans VIC St Albans Secondary Colleges vision, values and guiding principles combine to create a safe, supportive and structured environment where every student is supported and inspired to achieve to the best of their ability. Our College community values respect, integrity, leadership, and the pursuit of excellence. We are proud of our school communitys achievements: our results in almost all areas are significantly higher than the average for the State, and for similar schools. St Albans Secondary College has regularly been recognised as a high performing school. In studies undertaken by the Department of Education and the University of Melbourne we were well above state benchmarks in all measures. These outcomes, together with excellent attendance rates, continued growth in students literacy and numeracy skills, and significant improvement in students sense of connectedness and safety, are a testament to the combined efforts of staff, families and students. Our commitment to foster the academic and personal development of each student, to provide a high-quality education, and to guarantee a broad range of programs to challenge and enrich all students, is a significant factor in these achievements. Our Attendance Policy of 90%, close monitoring of student absences, and effective communication with parents ensure that the importance of regular attendance for successful student learning is well embedded in the school culture. The SEAL (Select Entry Accelerated Learning) program is offered to challenge and motivate gifted and talented students from Year 7 right through to Year 12. Additionally, enrichment electives are offered from Year 9, and VCE subjects are available to selected students from Year 10. Our top achievers are supported with scholarships, as well as university mentoring programs including the Kwong Lee Dow Scholars program, and they consistently gain entry into top level tertiary courses. A focus on positive, respectful relationships as an essential part of a safe, enjoyable learning environment is an essential aspect of the Colleges culture, as is our strategy of enhancing student voice and leadership across the school, and providing a rich extracurricular program. Activities include a comprehensive instrumental music program, drama and music production, public speaking and debating, writers workshops, a camps program, sports teams and carnivals, a House system, and a range of student clubs. Our vision for wellbeing is to support all members of our school community to develop a resilient mindset by striving to ensure that everyone feels Connected, Protected and Respected. The development of a comprehensive allied health team approach to student wellbeing, recent work on resilient mindsets, and further strengthening student wellbeing programs have been important in fostering engagement, positive behaviour, and respectful relationships. Creating a strong community is an important part of the Colleges strength. We actively seek the contributions and participation of families, as well as business and university partners, and our vibrant and growing Alumni program to create the best possible surroundings for our students to learn and grow. Our students benefit from a range of high-quality opportunities to engage with business and community partners through mentoring and leadership programs, and the Alumni program. Our staff are deeply committed to fostering the learning and wellbeing of each student. Parent satisfaction with the school is well above the state average, and reflects the confidence parents and families have in the work we do together. St Albans Secondary College is a community where staff and parents work together with, and for the benefit of, students. Staff are deeply committed to the academic progress, and personal development and wellbeing of each student. Selection Criteria Demonstrated high level knowledge and understanding of DET policies and procedures in relation to Human Resources and Recruitment. Demonstrated expertise in the use and function of Edupay and Recruitment Online. Demonstrated thorough knowledge of financial management practices & software in a DET setting. Demonstrated highly developed communication skills to effectively communicate with a wide range of members of the school community. Demonstrated ability to work independently and as an effective team member, displaying initiative, accuracy and reliability, and maintaining confidentiality. Role This position is 0.8 over 5 days This role will require experience in organising and prioritising work to ensure that all work expectations, standards, and deadlines are being met and school policies and protocols are strictly adhered to. The successful applicant will display a high level of knowledge of DET policies and procedures in relation to Human Resources and be highly skilled in the use of EduPay and Recruitment Online. As assistant to the Finance Manager the role will require experience in Cases 21 Finance package, Compass Pay & Billing Management. Responsibilities Human Resources Utilise functions of EduPay to maintain accurate employee information and monitor attendance. Ensure that the school is compliant with, and staff are provided with correct advice in relation to DET employee and employment policies, through detailed and current knowledge of relevant policies. Utilise functions of Recruitment Online (ROL) to manage the recruitment of staff. Process Schools Local Payroll. Finance Assistant Process Compass Pay. Proficiently use all aspects CASES21 accounts receivable, including family receipts and payments, together with a working knowledge of sundry debtor and creditor functions. Complete Bank Reconciliation daily. Assist with Accounts Payable. Process refunds & credits identified from Event Reconciliations. Demonstrate extensive knowledge of CASES 21 Financial package for accounts payable and receivable. Preparation of School Council agendas and packages and attend School Council meetings. Communicate effectively with a range of people and liaise effectively with the school community, the Department and other government agencies & service providers. Develop and manage the work practices of the Administration Staff to provide the efficient delivery of financial services. Professional Development Engage in ongoing professional development relevant to the position. Other duties as directed. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. Diversity and Inclusion The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]. Applicants seeking parttime employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a casebycase basis and will be subject to the operational requirements of the school. Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department''s exemplar available at DE Values The departments employees commit to upholding the departments Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The departments Values complement each schools own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at Other Information Applications must include: A cover sheet providing contact information including email and phone number (address optional). A CV with a summary of experience and qualifications. Specific Key Selection Criteria response. The names, email addresses and contact details for three referees. For ease of handling by the school, all documents (cover letter, CV and key selection criteria responses) can be saved as one PDF and uploaded to Recruitment Online. Please also ensure that your name is included in the header of each document. All applicants should ensure that their personal profile on Recruitment Online is up to date. Applicants seeking further information about the College or this position are encouraged to contact the General Office on 03 9366 2*** prior to the closing date of applications. Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory preemployment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Departments Human Resources website at #J-18808-Ljbffr