Job Title

Introduction St Philips Christian College is a rapidly growing network of learning communities continuing its journey to deliver holistic Christian education that develops the whole child emotionally, intellectually, socially, physically, and spiritually. Core Values Christ first Serve one another Strive for excellence Do what is right Build community For over four decades, we have been trusted leaders in education, pioneering new approaches and educational opportunities across the Newcastle, Hunter, and Central Coast regions. We invite you to join us as we continue to explore and create better ways to educate, grounded in Christian values for the whole of life. Description The role is a 12month maternity leave cover position. Time worked is 3 days per week (Mon Wed) for 40 weeks per year during term time (stood down school holidays). Desired start date 21 Jan 2026 open to negotiation for the successful candidate. The Administration Assistant is a committed Christian who will provide clerical and administrative support to facilitate the effective and efficient organisation of the office. This person must have strong interpersonal skills and a hardworking and dedicated attitude. The VET / SBAT Administration Assistant will support the VET Coordinator in managing Vocational Education programs, ensuring smooth administration of VET and SBAT programmes, including compliance, enrolments, student support and coordination of key processes. Administrative Support Assist with organisation and administration of VET and SBAT programmes. Manage student enrolments, including finalising EVET enrolments and uploading required forms. Maintain and update VETrelated documentation, policies and procedures. Coordinate data entry and recordkeeping in aXcelerate, TASS, and NESA. Ensure student Unique Student Identifiers (USIs) are verified and submitted. Follow up on any outstanding documentation. Work Placement & Industry Liaison Assist in scheduling and organising work placements, including updating the placement calendar. Coordinate communication with students, parents and external providers regarding work placements. Support the development and distribution of work placement forms and acknowledgement documents. Assist with coordination of incursions (e.g., Youth Express, RSA training) and liaise with RTOs. Compliance & RecordKeeping Support the VET Coordinator in ensuring compliance with NESA and AISNSW requirements. Assist in audit preparation, including the maintenance of accurate records. Manage documentation related to work placement, training plans and SBAT requirements. Monitor key curriculum deadlines and ensure required reports are submitted on time. Communication & Coordination Act as a key point of contact for students, parents and staff regarding VET matters. Assist in the preparation of correspondence, newsletters and reports related to VET programmes. Support marketing initiatives for VET programmes, including updating brochures and website content. Liaise with external training organisations, employers and industry bodies to support student training and placement. Professional Development & Events Log and track staff professional development sessions in aXcelerate. Assist in planning and organising VETrelated professional learning and workshops. Support student orientation sessions and induction programmes for VET students. Organise and manage orders for student uniforms and training resources. Essential Qualifications and Skills Displays qualities of a committed and growing Christian and is an active church member. Qualifications in business administration and / or equivalent experience in an office setting. Highly developed timemanagement skills. High level detail orientation and demonstrated ability to meet deadlines and effectively manage multiple projects including the organisation of events and functions. Strong communication, interpersonal and public relations skills to enable professional interaction with a range of people including senior management, staff, students and community members. Welldeveloped keyboard and computer skills with a demonstrated knowledge of the Microsoft Office suite and some experience with graphic design programmes. Essential Qualities Demonstrates adaptability and resilience with an ability to manage workrelated pressures in a positive and enthusiastic manner. High level discretion, confidentiality, honesty and integrity. Partnering with You As a member of the St. Philips team, we are committed to advancing your Godgiven purpose and potential by supporting your personal and professional growth, while approaching the changing needs of the future with confidence and ingenuity. Note: All SPCC employees are responsible for ensuring the workplace is free from sexual harassment and must not engage in any behaviour that could amount to sexual harassment. They are also committed to a culture that supports and embraces Child Safe Standards and strictly complies with work health safety standards. Skills and Experiences Certificate IV in Business Administration or relevant qualification. Experience working in a school or vocational education setting. Knowledge of RTO compliance and VET policies. Current First Aid Certificate is desirable. Training will be provided if you do not currently hold this qualification. #J-18808-Ljbffr