LocationMount Clear College (Multiple Location Campus)DepartmentMount Clear CollegeRole TypeBusiness ManagerFull/Part TimeFull-TimeOngoing/Fixed TermOngoingApply By15/01/2026Other InformationBegin Date 20/04/2026Phone 0439 617 824Website ProfileMount Clear College is a coeducational Years 7 to12 school nestled in a beautiful bush setting adjoining the Woowookarung Regional Park, just six minutes from the heart of Ballarat. Although student enrolments are approximately 1,000 our focus it to combine the caring, studentcentred approach of a small school with the philosophy of providing highquality educational opportunities, stimulating and challenging every student to achieve personal excellence in their chosen pathways.Our highly experienced and dedicated staff promote quality education where learning is at the centre of all we do. We are recognised for our strong, positive culture and are proud recipients of the Silver Award for SchoolWide Positive Behaviour Support. Guided by the FISO framework, we embed wellbeing and academic achievement together, creating a thriving and positive school community.Mount Clear College is a great place to work and learn, offering incredible opportunities for students and staff. We are a culturally diverse school with sister school partnerships in Vietnam, Finland, China, Japan, and Turkey. Our purposebuilt Language Centre supports global learning and connections.Students thrive in the many opportunities on offer outside the classroom, including the Sport and Outdoor Education programs, and our outstanding and widely renowned Performing Arts program, providing students with multiple opportunities to shine. There are multiple international experiences available to students and staff as part of our broad curriculum.In our constantly evolving world, we are an innovative school that embraces new technologies, prioritises digital literacy, and equips students with the skills needed for an everchanging future.The College is home to one of only six specialist STEM centres in Victoria, providing students with cuttingedge facilities and unique opportunities in science, technology, engineering, and mathematics.Mount Clear College is committed to inclusivity, ensuring that students of all abilities are supported to thrive. We also proudly acknowledge and celebrate our First Nations programs, embedding respect, culture, and reconciliation as part of our learning community.We value student and staff voice, alongside strong leadership opportunities, ensuring all members of our community have meaningful input into shaping their learning and workplace journey.Selection CriteriaHighly developed interpersonal and leadership skills with proven experience in building and sustaining positive relationships across diverse teams. Demonstrated ability to communicate effectively and sensitively with students, staff, families and community members, including managing confidential and complex issues.Demonstrated exemplary financial analysis, management and reporting skills, with a proven capacity to manage complex budgets and resources within the Student Resource Package framework. Ability to apply strategic financial oversight and business acumen to ensure consistency and accountability.Highlevel understanding and application of CASES21 Finance and related school management systems, with the capacity to ensure data integrity, compliance, and consistent financial processes.Demonstrated ability to lead, coordinate and support education support staff, fostering collaboration and consistent practice.Proven capacity to provide strategic and operational leadership across a broad range of functional areas, including Facilities Management, OHS, Human Resources, Time in Lieu provisions and Risk Management. Demonstrated ability to develop, implement, and monitor consistent systems and procedures that align with wholeschool strategic priorities and Departmental requirements.Highly developed organisational and strategic planning skills, with a demonstrated ability to prioritise and coordinate complex workflows. Proven experience in implementing efficient administrative systems that support largescale operations and ensure timely achievement of objectives within established school policies and frameworks.Demonstrated capacity to contribute to wholeschool strategic planning, policy development and continuous improvement initiatives. Ability to provide expert advice to leadership teams and conceptualise innovative solutions to complex operational challenges.RoleAttendance during term breaks will be required and a leave purchase allowance will be paid for this time.Purpose of PositionThe School Business Manager is a senior leadership position responsible for providing strategic, financial, and operational leadership at Mount Clear College. The role supports a community of 950 students and 140 staff, ensuring the effective, compliant, and sustainable management of financial, physical, and human resources.As a key member of the senior leadership team, the School Business Manager is accountable for the planning, coordination, and governance of all business and administrative functions that underpin the delivery of highquality education and school operations. This includes strategic oversight of finance and budgeting, procurement, payroll, human resources administration, facilities and asset management, compliance, and risk management.The position ensures that all business processes, financial systems, and administrative practices operate efficiently and transparently in accordance with Department of Education (DE) policies, audit requirements, and the School Strategic Plan. The School Business Manager provides expert advice and evidencebased recommendations to the Principal and leadeership team to support informed decisionmaking and longterm financial sustainability.The position provides leadership, guidance, and professional support to education support staff. The role ensures that consistent standards, systems, and procedures are implemented and maintained, fostering a culture of accountability, service excellence, and continuous improvement.The School Business Manager also contributes strategically to major projects and initiatives, including capital works, facility upgrades, and the development of new operational systems that enhance efficiency and compliance. The position requires strong analytical and communication skills, a high level of professional judgement, and the ability to balance strategic priorities with daytoday operational demands.This role holds significant accountability for budget management, resource planning, workforce administration, and financial reporting across the organisation. It plays a critical role in aligning school operations with departmental requirements, ensuring the school operates efficiently, ethically, and in the best interests of its students and community.ObjectivesManage the daytoday running of the College in a professional manner.To ensure the financial, personnel, physical, governance and administrative records are maintained in efficient and timely manner as per the Department of Education guidelines.Maintain effective lines of communication with all members of the College community.ResponsibilitiesPrepare annual School Council budget and regularly oversee and review all aspects of financial transactions reporting to the Campus Principal, Finance Committee and School Council as required.Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school and overseeing the overall allocation of funding from our Student Resource Package (SRP).Manage all of the Colleges purchasing cards including authorisation of transactions and credit limits.Manage and coordinate all of financial audits and acquittals to ensure processes are followed.Provide advice to staff on spending against budget in respect to faculties, programs and other school projectsAdminister government grants and other fundings.Attend and present the schools financial position to the School Council and Finance Committees.Preparation of all Finance minutes and agendas.Provide financial input to develop techniques and procedures that will affect work practices.Planning and OrganisationManage with a focus on best practice, the work practices and priorities, performance and development of education support staff to achieve the delivery of quality administrative and customer service to the school community across all campuses.Provide advice and make recommendations in support of the planning and implementation of proposed capital works, maintenance and general building and grounds projects for all campuses.Manage and support administration staff.Organise and prioritise procedures and tasks to ensure efficient work flow within the main office staff.Promote a culture of accountability, collaboration, confidentiality and continuous improvement.School Systems and OperationsManage the cleaning, waste removal and hire of facilities agreements for the College including our insurance portfolio for all buildings and motor vehicles.Provide advice on workcover claims, Edusafe plus and OHS issues as required.Other DutiesContribute to policy development and continuous improvement.All duties to be performed as directed by Campus Principal.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.Diversity and InclusionThe department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected] seeking parttime employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a casebycase basis and will be subject to the operational requirements of the school.Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the departments exemplar available at:ValuesThe departments employees commit to upholding the departments Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The departments Values complement each schools own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:Other InformationPlease call the Business Manager Julie Dodgshun on 0439 617 824 for a tour of the facilities.Current Working with ChildrenA satisfactory police criminal checkExperience in managing a teamPrevious working experience as a School Business Manager is desirableApplicants are expected to submit the following as one document:A cover letter addressed to the PrincipalA curriculum vitae including the names, positions and telephone and email contact details of 3 refereesA statement addressing the key selection criteria.Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory preemployment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Departments Human Resources website at #J-18808-Ljbffr
Job Title
Business Manager