Job Title

360 Early Education is seeking an experienced Facilities Administrator to join our team on a part-time basis. This role supports the Approved Provider and Nominated Supervisor and is integral to ensuring the smooth administration, facilities coordination, and CCS & fee management across services.The position plays a key role in supporting families, maintaining compliance, and ensuring operational excellence within a high-quality early childhood education environment.Why You''ll Love Working with Us:Leadership development: Join a group of dedicated teachers that have been leading our 360 Services for 16 years. Support and training provided on excellence in leadership.Innovative Environment: Every day is different! Our partnerships with major learning institutions, the Australian Museum, swim schools, bush schools, and community businesses make each day enriching and exciting.Professional Growth: We offer generous non-contact time for professional development and programming, plus a comprehensive professional development platform.Supportive Team: Work alongside managers with extensive sector experience and additional educators in each room to ensure uninterrupted release time.Who We''re Looking For?Experience in administration within early childhood or a similar regulated environmentStrong CCS and childcare fee management knowledgeHigh attention to detail and organisational skillsProfessional communication skills and a family-focused approachAbility to work collaboratively and independentlyExperience or training in AdministrationCurrent First Aid, Anaphylaxis and Emergency Asthma ManagementValid Working With Children Check / Working With Vulnerable People CheckYour Key Responsibilities:Administration & Service SupportAct as a welcoming first point of contact for families, staff, and visitorsEnsure efficient and effective service administrationBuild and maintain strong, professional relationships with families and staffSupport enrolment, orientation, and transition processesManage front-of-house duties including phone, door, and PIN code administrationMaintain privacy and confidentiality at all timesCCS & FeesPoint of contact for fee information for new and existing familiesManage Child Care Subsidy (CCS), including estimates and checksSupport access to additional funding and subsidies, including ACCS and grant documentationComplete fortnightly billing of families across all servicesMaintain records of families with special fee and bond arrangements (payment plans)Issue fortnightly statements to familiesRun ad hoc reports as requiredManage consumable and shopping orders (Woolworths, Coles, Ikea, Big W and online retailers)Maintain accurate record management in line with Appendix 2.3a Record Keeping and Archiving ScheduleFacilities, WHS & OperationsCoordinate maintenance, contractors, inspections, and equipment servicingMaintain maintenance registers and ensure WHS complianceSupport QA2 and QA3 requirementsCoordinate fleet, signage, medication, and inspection managementSupport environmental sustainability initiativesSystems & ComplianceUse organisational systems including Xplor, Employment Hero, Teams, Safety Culture and Device ManagementWork within the National Quality Framework, National Regulations and National Quality StandardAdhere to all organisational policies, procedures, and child safe principlesCheck Us Out:Check out Media coverage of:Our best practice Health and Safety initiatives Technology drives stronger success in compliance and the health and safety of childrenOur charitable work with the imagination librarypartnerships with university programs such as Kids N'' Traffic Safe Transport Toolkit Kids and TrafficArticles