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Job DescriptionMaintenance Scheduler Melbourne CBD, VICLocation: Melbourne CBD, VictoriaCompany: BGIS, Government Services Aligned ClientEmployment Type: Permanent, Full-Time, Hybrid (3 days office / 2 days WFH)We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.About BGISBGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across government, healthcare, education, and critical infrastructure portfolios. We are known for our commitment to safety, collaboration, and thoughtful service delivery that supports communities and essential services.Purpose of the RoleBGIS is pleased to introduce a newly created Maintenance Scheduler role supporting a recently awarded Victorian Government services portfolio. This position plays a central role in coordinating planned, reactive, and statutory maintenance activities across a diverse, state-wide property portfolio.Reporting to the Operations team, you will work closely with Facilities Managers, technicians, and subcontractors to ensure maintenance activities are scheduled efficiently, delivered on time, and aligned with safety and compliance requirements.The ideal candidate is organised, calm under pressure, and enjoys creating structure and clarity in busy operational environments.Key ResponsibilitiesPlan, schedule, and issue planned, reactive, and statutory maintenance work orders using BGIS ConnectPrioritise maintenance activities based on risk, compliance, asset criticality, and contractual timeframesCoordinate technicians and subcontractors to support efficient resourcing and route planningMaintain forward maintenance schedules to support continuity of service deliveryEscalate overdue or high-risk work orders and support timely resolutionMaintain accurate scheduling data, asset details, and completion recordsUse dashboards and digital insights to improve workflow efficiency and identify trendsLiaise with internal teams and contractors to communicate schedule changes, site access, and requirementsSupport compliance reporting, audits, and KPI tracking through clear and reliable dataEducation, Experience & SkillsEssentialExperience in maintenance scheduling, facilities coordination, or service dispatch rolesStrong organisational skills with the ability to manage high volumes of work ordersClear and confident communication skills, with a collaborative working styleHigh proficiency in digital systems and FM / CMMS platformsUnderstanding of compliance, statutory maintenance, and service delivery timeframesDesirableExperience using BGIS Connect or similar FM/CMMS systemsKnowledge of building systems, trades, and maintenance workflowsExperience supporting large or multi-site property portfoliosWorkplace FlexibilityThis role is based in our Melbourne CBD office, close to public transport, with a hybrid working arrangement (3 days office / 2 days WFH) after probation / training. Ad hoc site visits and occasional additional hours may be required to support operational needs.Why Join BGIS?Key Benefits Include:AFR Best Places to Work 2024 & 2025Winner Inspiring Workplaces Award 2025Endorsed by Work180 as an employer of choice for womenRecognised by WORK180 as a Top 5 Employer for career developmentHealth and wellbeing benefits including EAP, wellness programs & flu vaccinationsCareer progression through secondments and internal mobilityPaid volunteer days and community giving initiativesInclusive culture with strong focus on flexibility and developmentBGIS employs over 12,000 people globally and manages more than 50,000 facilities, delivering essential services across Government, Healthcare, Higher Education, and Utilities sectors.How To ApplyIf you are a detail-focused and collaborative maintenance or facilities professional who enjoys supporting smooth service delivery through thoughtful planning, we would love to hear from you.BGIS is an equal opportunity employer and strongly encourages applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.Eligibility: Applicants must have full working rights in Australia.Apply now to join a workplace that values clarity, inclusion, safety, and continuous improvement.Explore more opportunities at