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About BlueRock DigitalWe''re not your typical digital agency. BlueRock Digital is part of a powerhouse collective of experts across law, finance, accounting, and more, giving us a unique edge in delivering real commercial impact. Think digital agency meets business advisory firm! We craft fullstack digital strategies that connect marketing, customer experience, and business operations. From scaling eCommerce stores to boosting B2B lead generation, we blend creativity with data to drive serious growth. Our vibe? Smart, collaborative, and a little unconventional. We work hard, have fun, and back each other every step of the way. If you''re looking for purpose, progression, and a place where your ideas matter, then this is it.About the roleOur leaders of the BlueRock Digital division are looking for a commercially focused Executive Assistant to assist them in team organisation, business planning, and growth. You will support the division''s strategic initiatives and help remove resourcing and financial hurdles so projects can move forward smoothly. You''ll provide practical administrative support, tackle daytoday challenges, and create the space our teams need to grow, all while enjoying a collaborative, upbeat environment and growing yourself! You''ll collaborate with a team of experts, backed by a full suite of professional services, to deliver commercial outcomes that go beyond marketing. And yes, free lunches, gym allowance, and a certified Great Place to Work culture are all part of the package.What you''ll be doingDiary, inbox & meeting management: Manage Director calendars, schedule meetings, prioritise and triage emails, organise division/team meetings and celebrations, prepare preread briefs, agendas and take clear minutes with actions and owners.Client & prospect liaison: Attend discovery and client meetings, capture notes, send professional followups, maintain relationships, handle referrals and communicate with prospects.Proposals, decks & marketing collateral: Draft proposals and capability decks, create internal and externalfacing collateral, produce case studies and client testimonials, and follow up on marketing activities (blogs, video content).CRM & project administration: Maintain HubSpot (pipeline stages, meeting notes, contact records, upload proposals), enter project timings into task platforms, track timelines/milestones and update relevant teams.Events & external representation: Attend networking events and conferences, support event organisation and confidently represent the division in external meetings.Finance & supplier support: Issue invoices, follow up on overdue payments, reconcile receipts, source/manage suppliers, track deliverables and approve invoices with stakeholders.P&L, reporting & resourcing: Pull basic project revenue reports, prepare P&L snapshots, assist monthend reconciliations, monitor team capacity and timesheets, flag resourcing constraints and send weekly capacity reports.Processes, SOPs & ad hoc support: Own/process SOP followups, support process improvements, and handle confidential or ad hoc executive tasks (research, presentations, board/client pack prep).RequirementsWe want to hear from people who have:12 years experience in an Executive Assistant, team coordinator, operations or agency support role (or similar).Basic commercial acumen with familiarity regarding P&L summaries and experience using accounting or invoicing software.Experience with CRM systems such as HubSpot and project management tools such as Asana.Strong communication skills and is highly organised, confident when engaging with clients, proactive in getting things done and focused on improving processes.BenefitsWe believe in worklife integration and offer a hybrid model that includes both inoffice and remote work options.We have our very own BlueRock public holidays to give our people the day off, on us!Free weekly lunches, awesome social events (including a social club winery tours to museum tours), and an amazing headquarters in the CBD.Receive mentoring and coaching from industry leaders.We are known for creating plenty of opportunities for growth and promotion.An inclusive and diverse workplace culture centred on meaningful work, wellbeing and fun.A commitment to your wellbeing with Gym Allowances and access to 24/7 wellbeing, medical and safety support through our partner Sonder.How to applyIf this sounds like you, then please click on the "Apply" button and follow the prompts. If you think you have what it takes, but don''t necessarily meet every single point on the job description please still apply. We''d love to see if you could be a great fit and we can''t wait to meet you!For any questions regarding this opportunity or if you require adjustments to participate in the recruitment process, please reach out to John O''Hare [email protected] or Lee Kelly [email protected]. Please be advised that BlueRock or any of its related or controlled entities do not accept unsolicited contact or resumes from Recruitment Agencies.Even in 2025, it needs to be said, BlueRock is a workplace committed to equal employment opportunities regardless of age, citizenship, colour, disability, gender and gender identity, marital status, nationality, race, sexual orientation, or veteran status.#J-18808-Ljbffr