Job Title

Job DescriptionPermanent full time with a monthly ADO. Friendly and supportive team environment. Fitzroy location.About The RoleThe Admin Assistants are responsible for the day to day running of the Engineering Reception and Help Desk. The Admin role is very important as you provide the first point of contact for all visitors and contractors.Shared Reception duties, answering telephone and email queriesManagement of Engineering Help Desk and associated tasksScreening/signing in of visitors and contractorsClassifications for this position will range from HS1A - HS17 ($54,839 - $64,610).Your ContributionComprehensive administrative experienceProfessional telephone and reception skillsDemonstrated ability to deal confidently and professionally with stakeholders at all levelsInnovative and creative and the ability to multi taskA valid Nationally Coordinated Criminal History Check, or willing to obtainWhat We OfferA focus on wellbeing initiatives, with regular events and programsConfidential, solutions-focused employee counsellingA healthy work/life balance encouraged.Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilitiesSalary Packaging Increase your take home pay!In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne''s best cafes, public transport and lots of carparksDiscounts and Promotions always available through our FoundationRegular opportunities for professional development to assist you to reach your career goalsCulture of continuous improvementAbout Engineering & InfrastructureSt Vincent''s Engineering and Infrastructure Department is a multi-campus unit overseeing the maintenance, preventative maintenance and Essential Service Measures across St Vincent''s Hospital Melbourne and ancillary sites.Working at St Vincent''sSt Vincent''s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.ApplicationPlease attach your resume and cover letter to your application.Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.Inclusion StatementWe encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM. SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).Local Work EnvironmentSt Vincent''s Engineering and Infrastructure Department is a multi-campus unit overseeing the maintenance, preventative maintenance and Essential Service Measures across St Vincent''s Hospital Melbourne and ancillary sites.Position PurposeYou will provide a full range of efficient and effective administrative assistance in the delivery of services in accordance with the policies, procedures and values of St Vincent''s Health including but not limited to greeting / signing in of clients and contractors when attending site, Accounts invoice processing, Utilities invoice processing, Building Engineering Information System (Pulse) Receptionist duties as well as general administration tasks. It is envisaged that, when necessary, such as in periods of absence, the Administrative Assistant would support other Administrative staff.Position DutiesProvision of Administration Support to the Engineering DepartmentReception duties, answering telephone and email queriesScreening/signing in of visitors and contractorsProvide an efficient, cohesive organised service at engineering reception.Management of Engineering help desk and associated tasksProvide administrative support to the management team in order to reach the full potential of service delivery to our clientsAssist in ensuring the Building Engineering Information System (Pulse) database is maintained with up to date information of assets and their relevant maintenance historiesProvide administrative support & data entry for Minor Works, Capital Works, Plant & EquipmentLiaison for Department of Health and other St Vincent''s departments, eg. Finance, Environmental services, Legal etc.Consult between St Vincent''s finance department in relation to processing & payment of invoicesEnergy Consumption monitoring and reportingParticipate in regular meetings with Engineering management & Finance when requiredEngineering dept meetings meeting minutes as requiredParticipate in the Engineering Department''s Emergency response management team and preparation of reports as required.Assist with the purchasing of goods, services and equipment, generate purchase orders as authorisedAssist with the processing, certification, filing required for this functionInformation ManagementStreamline & Maintain a suitable Electronic & Hard Copy Filing SystemImproving/implementing Computerized Asset Management SystemAssist with improving / implementing Building Engineering Information System (Pulse)Telephone ManagementEngineering Help Desk/Reception dutiesEnsure all calls are managed in a prompt, efficient and helpful manner.Enquiries and requests are handled with minimum delay and maximum courtesy.Financial ManagementMonitor Outgoings, e.g. Utility invoices, contractor invoicesLiaise with contractors & finance deptUsing Open Windows program to ensure Contracts are processed/updatedSelection CriteriaComprehensive administrative experienceProfessional telephone and reception skillsDemonstrated ability to deal confidently and professionally with stakeholders at all levelsInnovative and creative and the ability to multi taskProblem solving ability and initiativeDemonstrated time management and organisational skillsAbility to work unsupervisedProven ability to work under pressure, prioritise workload and meet deadlinesAbility to handle difficult situations and remain professional at all times.Ability to work as a team playerEssential Registration, License Or Qualification RequirementsFormal Education : Year 12 or equivalent literacy and numeracyComputer skills and proficiency in common MS OfficeWell-developed customer service skillsClosing Date: 14 February 2026 11:59pmReconciliation Action PlanAt St Vincent''s we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.For further information, visit or get in contact at [email protected] Reconciliation Action PlanCode of Conduct:View Code of Conduct#J-18808-Ljbffr