Job Title

Vibit is a health and wellness brand dedicated to modernizing recovery through portable, high-intensity vibration technology designed to relieve muscle tension and improve mobility. By combining ergonomic design with powerful percussive therapy, Vibit empowers athletes and everyday individuals to optimize their physical well-being anytime, anywhere. Role Description This is a full-time on-site role for an Executive Assistant to the Chief Executive Officer, located in Burleigh Heads, QLD. The Executive Assistant will provide executive-level administrative support to the CEO, manage and maintain calendars, schedule appointments, prepare expense reports, and handle correspondence, invoicing, management of CS team and any other ongoing tasks. Day-to-day tasks will also include organizing meetings, coordinating travel arrangements, and assisting with special projects as needed to support the CEO''s professional responsibilities. The role will start with 6 hours per day, 5 days a week and have opportunity for a full time role if successful. Qualifications Experience in Executive Administrative Assistance and providing Executive Support. Proficiency in managing Expense Reports and performing Diary Management tasks. Strong Administrative Assistance skills, with the ability to maintain organization and prioritize tasks effectively. Excellent communication and interpersonal skills. Ability to maintain discretion and handle confidential information appropriately. Strong organizational skills with attention to detail. Proficiency in office software and tools (e.g., Microsoft Office Suite, scheduling software). A proactive and adaptable approach to work in a fast-paced environment. Protect CEOs Time: Filter all inbound requests to keep an eye out for those people/places/things that are important and help prioritize them. Efficiency in Calendar: Be as efficient as possible. Be clear, and committed, and include context. Appreciates the Response: Whether thats a clear yes with the appropriate calendar info for an upcoming meeting or a not at this time reply, every email and correspondence should be answered clearly and kindly. Read the Play: Be preemptive. Come prepared and aware of all the moving pieces and how to address them ahead of time. Work from the hour, to day, week, month, quarter. Zoom in / Zoom out. Prioritize Revenue: Order tasks based on what will generate the biggest outcome to support revenue. Profit solves all problems. Making or saving money is priority. Capture Preferences: Questions should only be asked once. Save. Share. Reference for the future. Key Areas of Responsibilities Email and Communication Filtering: Regularly check and prioritize incoming communications to ensure the CEO addresses only the most critical items. Meeting Coordination: Schedule and organize meetings, ensuring they are necessary and productive. Calendar Management: Maintain a clear and organized calendar, balancing work and personal commitments. Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation. Event Planning: Organize and oversee corporate events, ensuring they align with business goals and the CEO''s availability. Financial Monitoring: Keep an eye on expenses and budgets related to the CEO''s activities and office. Project Tracking: Stay informed about key business projects and deadlines to advise and update the CEO as needed. Time Management: Continuously look for ways to make the CEO''s schedule more efficient. Networking Coordination: Manage contacts and networking opportunities, aligning them with business priorities. Personal Appointments: Handle personal appointments to ensure a balanced lifestyle for the CEO. Confidentiality Management: Safeguard sensitive information, ensuring privacy and security. Task Prioritization: Regularly assess tasks and priorities to align with the CEO''s strategic goals. Team Communication: Act as a liaison between the CEO and other staff members or departments. Feedback and Reporting: Gather and relay relevant feedback or reports to the CEO for informed decision-making. Problem-Solving: Anticipate and address potential issues before they reach the CEO, ensuring smooth operations. #J-18808-Ljbffr