Job Title

OverviewChallenger Limited is an ASX-listed investment management firm managing $123.9 billion in assets (as at 30 June 2025). Life with us is fast moving and exciting. We aim to provide customers with financial security for a better retirement. We achieve this by fostering a work environment where people from diverse backgrounds can contribute and succeed.Join us as an Assistant Facilities Coordinator.ResponsibilitiesPlay a key role in keeping our workplace running smoothly and supporting a great employee experience every day.Get practical experience across facilities, safety, events, and workplace operations.A great step for someone wanting to build a professional career in Facilities & Workplace Experience in a corporate setting.About The RoleAs an Assistant Facilities Coordinator, you''ll support the daytoday running of our office and help create a workplace where people feel supported, safe, and comfortable. Working closely with the National Facilities Manager and Senior Facilities Coordinator, you''ll assist with facilities requests, coordinate contractor activity, and help ensure everything runs smoothly across the office.This is a handson, peoplefocused role - ideal for someone early in their facilities or workplace services career who enjoys variety, organisation, and helping others. We are also open to considering applicants at an entry level, who have a cando attitude, are eager to learn and grow in the corporate facilities space.Key ResponsibilitiesFacilities SupportAssist with scheduled and adhoc maintenance requests by logging and tracking jobsArrange access for trades and help coordinate site visitsDirect contractors to the correct work areas across multiple floorsFollow up with contractors to confirm work completed and identify if further work or quotes are requiredRespond to staff requests via ServiceNow and help raise or track jobs through the JLL Prism systemPrepare access cards for new starters and collect cards from leaversTake part in regular office walkthroughs with the cleaning supervisor to identify issues or improvementsWorkplace SafetyKeep safety information and signage (Fire Wardens, First Aid, Mental Health) up to dateAssist with contractor inductions and ensure required insurance and WHS documentation is on fileHelp coordinate First Aid and Fire Warden training sessions, and notify staff of upcoming courses and annual evacuation exercisesSupport the team with maintaining WHS records and compliance activitiesSpace & Desk SetUpsAssist with desk moves, team relocations, and changes to office layoutsPrepare relocation packs (boxes, labels, instructions) for staffEnsure new starter desks are clean, set up, and readyLiaise with IT to ensure new starters have the required equipmentSupplies & InvoicesHelp order and restock office and facilities suppliesCheck deliveries and store items correctlyAssist with checking, coding, and processing invoicesReception & Meetings (as needed)Provide cover at reception when required, welcoming visitors and clientsBook meeting rooms and ensure they are clean, tidy, and set up with water, glasses, and chairsReset rooms after meetings and return catering items to the cafEvents & Catering (as needed)Assist with setting up and packing down meeting rooms and eventsSupport the Catering Manager with staff events and internal functionsAbout YouYou enjoy being part of a busy workplace and take pride in keeping things organised and running smoothly. A Diploma in Facilities Management or a related field is beneficial but not essential.You''ll bring:Entry-level or 12 years'' experience in facilities, office coordination, workplace services, or similarGood written communication skillsA helpful, cando attitude and willingness to get involvedStrong communication skills and a friendly, professional mannerGood attention to detail and the ability to follow processesLearning agility and an openness to learning facilities systems and workflowsComfort with basic systems such as Outlook, Word, and Excel (experience with facilities or ticketing systems is a bonus)An understanding of workplace safety and the importance of WHS complianceThis role involves a mix of desk work and moving around the office to conduct checks, including light lifting and room setups.Why Challenger?At Challenger, we''re small enough to be agile, but big enough to accelerate bold ideas. We support your growth and development, offering flexibility and a culture that values your unique contributions.Competitive discretionary bonus scheme18 weeks paid parental leave for all new parentsChallenger Day one extra day off every year in recognition of the effort our people make.Additional support leave (fertility, gender affirmation)Extra superannuation contributionsEmployee share planEmployee Assistance ProgrammeSubsidised on-site caf and central location near Martin Place MetroAccess to free onsite yoga, mindfulness and Pilates classes.Access to annual free flu shots & skin checksChallenger''s careers page: employee value proposition guides how we work: Growth and potential, supporting each other, stronger together and making things happen. Our culture encourages curiosity, considered thinking and meaningful contribution, with opportunities to build a broad and rewarding career. We are committed to fostering a safe, inclusive and respectful workplace where people of all backgrounds, identities and ways of thinking can thrive, and promoting flexible working to support work-life balance. Challenger is proud to be a Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality, a Family Friendly Workplace and recognised as a Bronze Employer in the Australian Workplace Equality Index (AWEI).Job type: PermanentPosting Close Date: 27/02/2026#J-18808-Ljbffr