Job Title

A global, digitally enabled business that empowers a brighter future by connecting millions of people with their assets safely, securely and responsibly. Through our two businesses MUFG Retirement Solutions and MUFG Corporate Markets, we partner with a diversified portfolio of global clients to provide robust, efficient and scalable services, purpose-built solutions and modern technology platforms that deliver world class outcomes and experiences.OverviewAs a Receptionist / Facilities Management Officer you will be responsible for providing administrative support to a number of teams within the business and ensuring the smooth running of the Front of House function.Key Accountabilities and Main ResponsibilitiesDeliver excellent customer service to colleagues/teams, clients and suppliers and ensure high standards of service deliverance are maintained.Dealing with all enquiries and resolving any problems over the phone or in person.Maintain security by following procedures; monitoring logbook; issuing visitor badges.Maintain safe and clean reception area by complying with procedures, rules, and regulations. Maintains continuity by documenting and communicating actions, irregularities, and continuing needs.Organising meeting room calendars and the hospitality requirements for management meetings and presentationsAssisting with H&S processes including First Aider and Fire Warden responsibilities (training will be provided)Building ManagementManage all tenancy issues for all MUFG Pension & Market Services sites.Liaise with building management and external service providers.Co-ordinate all building maintenance services including air conditioning, electrical/cabling, cleaning, plants, securityOffice AccommodationMaintain staff location listAssist with internal relocationsOffice FacilitiesManage office facilities by providing recommendations and organising purchase/lease/maintenance of office furniture and equipment, courier services, cabcharge, etc.Financial ManagementAssist in controlling & monitoring expenditure for all MUFG Pension & Market Services cost centres.Arranging payment of invoices for products & services and ensuring appropriate cost centre allocation for all costs.PurchasingEnhance mutually beneficial relationships with all suppliers and identify significant cost savings on purchasing and other services.Arrange purchase of stationery, office furniture & equipment, IT equipment & accessories.Reception DutiesAnswer and redirect all incoming calls via the Integrated Attendant Console (IAC).Assist with the following tasks as required:Co-ordinate & book couriers for MUFG Pension & Market Services StaffCo-ordinate and maintain the MS Outlook calender of the meeting room bookingsMaintain cabcharge registerAssist with meeting room bookingsExperience & Personal AttributesGeneral reception and administrative experienceCustomer Services OrientedExcellent and up to date working knowledge of MS Office, Outlook, Excel and PowerPoint.Good interpersonal skillsHigh degree of accuracy and attention to detailWell organised and a good plannerGood written and oral communication skillsGood upward management skillsAbility to manage own workloadAble to use own initiative and the ability to work through issues and problemsA dedicated team playerWillingness to build relationships and to influence positively at all levels #J-18808-Ljbffr