Job Title

Full time, fixed term opportunity until December 2026 Exciting secondment opportunity to be an executive assistant within the School of Medical Sciences Base Salary starting at $103, % superannuation About the opportunityThe School of Medical Sciences isrecognisedas one of the leadingcentresfor medical science education in the world. With over 100 years of excellence in education, we are proud to be training the next generation of medical scientists who will be leading members of the medical research community with an innovative integrated curriculum. Our team of researchers lead key internationally competitive research from molecules to medicines, from patient to policy across a range oftherapeuticareas.The Executive Assistant and Project Officer provides a full suite of high-level executive support services to the Head of School, ensuring the day-to-day operations of the office are managed in a highly efficient and effective manner. As the first point of contact for the Head of School, the role requires strong administrative capability, exceptional organisation, professionalism, tact and diplomacy.A key focus of the role is the ability to triage, manage and prioritise matters brought to the Head of School, ensuring effective communication, timely response and smooth coordination across a wide network of internal and external stakeholders. the role also supports small project activities, coordinating project documentation, deadlines and deliverables, and contributes to the operational effectiveness of the wider school administration.Your key responsibilities will be to:provide broad, high level professional executive support to the Head of School and manage daily office operations and administrative activityprovide diary management for the Head of Schoolprovide professional executive support and administration services with highly proficient coordination and execution of tasksdraft and review correspondence and ensure meeting papers are collated and available in good time, with appropriate logistical arrangementsdevelop and maintain relationships with senior administrators, heads of school and academic staff, escalating issues where requireddevelop and maintain relationships with external stakeholders, ensuring confidentiality and quality of communicationprovide project officer support for school projects, including gathering and preparing project data, analysis and reportingundertake ad-hoc projects and activities relevant to the role as required.About youexcellent time and workload management skills, with the ability to prioritise effectively, manage multiple tasks and meet deadlinesexcellent administrative, problem solving and analytical skills, with an understanding of project life cycles, documentation and monitoringexcellent verbal and written communication skills, with experience handling a wide range of enquiries and providing excellent customer service.ability to work both independently and as part of a team, demonstrating initiative and sound judgementstrong negotiation, relationship-building and influencing skillsadvanced computer skills, including strong Microsoft Office capability and extensive diary management experiencetertiary qualifications in a relevant field, or an equivalent combination of training and experienceSponsorship / work rights for AustraliaWork Rights: you must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.Pre-employment checksYour employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.EEO statementAt the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.How to applyApplications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Ajaypal Singh, Recruitment Operations by email to The University of SydneyThe University reserves the right not to proceed with any appointment.Click to view the Position Description forthis role.Applications CloseThursday 18 December :59 PM