Job Title

OverviewGLG is seeking an intelligent, resourceful individual with exceptional communication skills. This candidate will be highly organized, efficient and reliable and will be responsible for managing the office needs for our Sydney office. As the first point of contact for everyone who enters, youll be an integral part of the team, responsible for making everyone feel welcome, and be a culture and brand ambassador.In this role, you will report to the APAC Facilities lead to assist with office support functions as well as help with coordination of quarterly meetings and other types of events. There will also be opportunities to work on a variety of ad hoc projects.Key ResponsibilitiesInteract with clients and colleagues in a highly professional manner and manage communication as requiredArrange domestic and international travel for both business and personal including flights, hotels, visas, local transportation etc.Work closely with office operations and facilities teams across APAC on innovative ideas for the employee and guest experienceCoordinate internal and external meetings, teleconferencing, video conferencing and prepare meeting materialProvide catering assistance (ordering and set-up) as neededMaintain security of the office by issuing badges to new hires or contractors, and by notifying the building through proper administrative proceduresSubmit invoices and receipts into the accounting system for approvalAssist HR with onboarding of all new hiresKeeping the reception, break, mail, and storage areas clean and well-organized. Includes stocking up of break room.Respond to Facilities inquiries, and forward to the Office or Facilities Manager, for appropriate actionHandle work with high confidentialityConsolidate data and prepare monthly reportsOrdering office suppliesLiaising with building managementCoordinate with the IT department to troubleshoot and maintain the functionality of office IT equipmentAssist with office events logistics and provide administrative supportAssist with office administration works such as manage expense reports, order office supplies, handle office bill payments etc.Responsible for securing the best contracts from service providers to ensure the smooth running of the officeOther ad hoc duties as assignedRequired SkillsBachelors Degree from a top tier universityMinimum one-year experience working in MNC in an administration capacityExcellent interpersonal and communication skills, including demonstrated proficiency in oral, writing and presentation abilities in a business-focused settingExcellent word processing and IT skills including MS Office (Word, Excel and PowerPoint)Ability to multi-task and prioritize activities, while ensuring a high level of accuracy and attention to detailsHigh level of trustworthinessAbility to research, digest, analyze and present materials clearly and conciselyMust be a self-starter, able to work independently on projects (often without a lot of direction)We Seek Bright, Positive And Flexible People Who AlsoAct with the highest integrity and professionalism in all their endeavorsThink creatively and focus on opportunities for growthExhibit constant attention to detailExpress a strong desire to work in a teamDemonstrate the ability and initiative to handle increasing responsibility over timeAbout GLG / Gerson Lehrman GroupGLG is the worlds insight network. Our clients rely on GLGs global team to connect with powerful insight across fields from our network of approximately 1 million experts (and the hundreds of new experts we recruit every day).We serve thousands of the worlds best businesses, from Fortune 500 corporations to leading technology companies to professional services firms and financial institutions. We connect our clients to the worlds largest and most varied source of first-hand expertise, including executives, scientists, academics, former public-sector leaders, and the foremost subject matter specialists.GLGs industry-leading compliance framework allows clients to learn in a structured, auditable, and transparent way, consistent with their own internal compliance obligations and the highest professional ethical standards. Our compliance standards are a major competitive differentiator and key component of the companys culture.To learn more, visit www.GLGinsights.com.Gerson Lehrman Group, Inc. (GLG) is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, race, religion, color, marital status, disability, gender, national origin, sexual orientation, veteran status, or any classification protected by federal, state, or local law. #J-18808-Ljbffr