Job Title

We''re partnering with a well-established, high-end construction company based in Collingwood to recruit an experienced Executive Assistant for a permanent, full-time role. Based in their funky head office, this is a pivotal position supporting the Director while taking ownership of the office and administrative function end to end.This role is ideal for a polished, proactive and highly organised professional who thrives on autonomy, anticipates needs before they arise, and takes pride in keeping both people and processes running smoothly in a fast-paced, professional environment.Reporting directly to the Director, you''ll act as a trusted right hand while overseeing the day-to-day operations of the office. Your responsibilities will include:Proactively managing the Director''s diary, inbox, priorities and travelActing as a trusted gatekeeper and key liaison with internal and external stakeholdersPreparing high-quality reports, presentations, briefing packs and correspondenceFollowing up actions from meetings to ensure timely completionOwning office systems, processes and daily operationsMaintaining an immaculate, welcoming office and reception environmentManaging suppliers, couriers, deliveries and office-related budgetsCoordinating end-to-end onboarding and maintaining training recordsManaging uniforms, PPE, asset registers and compliance trackingSupporting expense and invoice processing with accuracy and attention to detailActing as the internal point of contact for IT and systems mattersCoordinating project marketing deliverablesAbout YouYou''ll bring a confident, professional presence and a genuine service mindset, along with:Proven experience supporting at Director or senior executive levelExceptional organisational skills and attention to detailStrong written and verbal communication skillsAdvanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)Absolute discretion, professionalism and maturityA calm, resilient approach to competing prioritiesA proactive, positive and solutions-focused mindsetExperience in construction or professional services (advantageous, not essential)This is a rare opportunity to step into a role with genuine ownership and variety, working closely with an experienced Director in a values-driven, high-performing environment. If this sounds like the right next step in your career, please send your resume and cover letter to McKinley Green. #J-18808-Ljbffr